About the Role:Are you passionate about organization, operational excellence, and keeping complex facilities running at their best? Join CBRE as a Senior Maintenance Planning Technician, supporting the maintenance operations of two campuses totaling approximately 1 million square feet.
In this highly visible role, you will serve as a key partner to facility and engineering teams by coordinating preventive maintenance programs, managing work order workflows, and supporting maintenance planning activities that contribute to the efficient operation of critical building systems and infrastructure.
This position is part of the Engineering and Technical Services function and focuses on maintenance planning, scheduling, asset data management, and administrative coordination.
What You'll Do: - Coordinate the engagement, scheduling, and oversight of vendors to ensure work is completed safely, on time, and in accordance with service requirements.
- Coordinate, prioritize, and assign work orders to technicians and work teams to support efficient maintenance operations.
- Partner closely with technicians and vendors to ensure materials, permits, tools, and equipment, and other resources are properly planned and available to support scheduled work.
- Own the purchase order (PO) process, including the creation, tracking, reconciliation, and closeout of POs to support maintenance and operational activities.
- Receive, review, and process vendor invoices, ensuring accuracy, proper documentation, and timely payment in accordance with company procedures.
- Develop, maintain, and communicate workflow processes and best practices across the account team to drive consistency and operational efficiency.
- Analyze preventive and predictive maintenance data to identify trends, opportunities for improvement, and potential risks; provide regular reports and insights to management and clients.
- Conduct annual reviews of preventive and predictive maintenance programs and recommend enhancements to support operational performance and reliability.
- Apply maintenance planning principles and best practices to support day-to-day operations and continuous improvement initiatives.
- Demonstrate CBRE's RISE values through professional conduct, collaboration, and a commitment to excellence.
- Take ownership of assigned responsibilities and contribute to the quality, accuracy, and effectiveness of team deliverables.
- Follow established procedures and best practices to achieve objectives, meet deadlines, and ensure compliance with organizational standards.
- Communicate effectively with internal teams, vendors, and stakeholders by sharing information, resolving issues, and ensuring alignment on priorities and expectations.
What You'll Need: - High School Diploma, GED, or trade school diploma, plus 2-3 years of related experience. A combination of education and relevant experience will also be considered.
- Ability to meet the physical requirements of the role, including standing, walking, bending, stooping, climbing stairs or ladders, and lifting or carrying up to 50 pounds as needed.
- Proven ability to follow established procedures and apply sound judgment to resolve routine operational and maintenance planning challenges.
- Experience analyzing data, trends, and operational information to support decision-making and process improvements.
- Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and other business applications.
- Experience managing administrative processes such as purchase orders, vendor invoices, work order tracking, and maintenance documentation is preferred.
- Excellent organizational, time management, and prioritization skills with strong attention to detail.
- A proactive, customer-focused mindset with the ability to identify issues, ask thoughtful questions, and drive tasks to completion.
- Strong written and verbal communication skills, with the ability to effectively collaborate with technicians, vendors, clients, and internal stakeholders.
- Demonstrated ability to work both independently and collaboratively in a team environment, balancing multiple priorities while maintaining a high level of accuracy and accountability.
- Intermediate mathematical and analytical skills, including the ability to perform calculations involving percentages, fractions, budgets, and other financial-related metrics.
- Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Sr. Maintenance Planning Technician position is $37.00 hourly and the maximum salary for the Sr. Maintenance Planning Technician is $40.87 hourly. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
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