The HRIS Analyst plays a key role in the development, implementation and maintenance of HRIS systems associated with the collection, retrieval, accessibility and usage of employee information for HR department planning and activities. Identify areas of opportunity to improve existing HRIS processes, functionality and workflow, and maximize technological capabilities to reduce manual processes (i.e. annual performance review process and other systems) and to improve data management and efficiency. Maintains and develops custom reports to meet the requirements of HR management and staff. Ensures accuracy and completeness of data in master files and various support tools. Establishes and maintains security and integrity controls. Trains and provides troubleshooting tips to other HR members on features and functionality of HRIS systems and applications as needed. Works with payroll to coordinate retrieval and reporting functions. Audit HRIS feed against carrier reporting. May serve as HR department liaison to IT function.
Duties and Responsibilities:System Optimization:- Analyze and report the need for system enhancement or customization.
- Support the implementation/maintenance of various modules within UKG.
- Data entry/maintenance into the HRIS system and assure data integrity of HR information globally.
- Primary liaison for UKG HRIS.
- Determine the validity of other modules within UKG (HRIS) and ensure current modules are being utilized and optimized to the fullest.
- Recommend changes to current processes to provide more effective use of the HRIS and take the lead as a project manager to implement these changes (i.e. onboarding and exits, org charts, employment changes, performance management, recruitment, dashboards, etc.).
- Work closely and collaboratively with Benefits Administration in ensuring open enrollment system functionality meets the needs of the organization and reflects the accuracy of the benefits renewal rates and policy.
Analytics:- Create, generate, and maintain effective HR reporting and dashboards, including turnover, headcount, recruiting, organization charts, and other key metrics to drive organizational effectiveness.
- Develop a dashboard of HR metrics to be presented at monthly, quarterly, and annual senior leadership meetings.
- Develop and generate ad hoc reports to provide HR with timely and accurate data.
- Create and maintain documentation of reporting processes and training guides for end users.
Audits and Compliance:- Develop a regular monthly audit schedule to review the integrity of data in the HRIS system and databases.
- Serve as the primary liaison for annual data testing and auditing for HR team and other compliance requirements.
- Coordination of SOX compliance for HR.
- I-9 & E-Verify audit and maintenance.
- Employee file maintenance.
- Assist HR administration in Federal & State PDL, PFL, FMLA, COBRA, HIPAA, 5500, EEO compliance.
HR Administration Back-up activities:- Administer and manage all new hire, insurance, 401(k), commuter benefits and FSA benefits enrollment.
- Assist in management of performance review systems globally.
- Assist in benchmarking salary and benefits surveys.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Knowledge, Skills and Experience: - Highly organized with ability to manage multiple priorities in a fast-paced.
- Excellent analytical, problem solving, and time-management.
- Demonstrated experience/maturity to handle confidential and sensitive.
- Possess a positive, service-oriented attitude with excellent follow through on.
- Foresees potential challenges and comes prepared with solutions to solve variety of.
Education, Certifications, and Requirement: - Minimum education of a high school diploma or equivalent.
Work Environment:- 5+ years in-depth experience administering various HRIS and other HR programs.
- Proficiency with various HRIS and web-based HR management tools.
- Microsoft Excel super user (VLOOKUP, pivots, databases).
- Extensive HR systems reporting, HR process, and project management experience.
