ABOUT THE ROLE
This role is responsible for accurate and timely execution of core accounting processes across Accounts Receivable, Accounts Payable, cash management, and supporting the month end close. You will oversee day-to-day invoicing, vendor payments, cash application, and key balance sheet reconciliations, ensuring issues are identified and resolved quickly.
You'll support a smooth close process through preparation and review of journal entries, accruals, and intercompany activity, while maintaining strong documentation and control compliance. This role is ideal for someone detail oriented, and process driven who is committed to operational accuracy and continuous improvement.
RESPONSIBILITIES
Accounts Receivable Oversight & Execution
- Oversee and execute customer invoicing processes, including review of manual invoices and validation of automated billing outputs.
- Monitor and manage cash application, including Stripe settlements, manual receipts, and unapplied cash resolution.
- Perform A/R subledger to G/L reconciliations monthly and investigate discrepancies.
- Support collections by identifying overdue balances, billing errors, or payment issues, and coordinating resolution with internal stakeholders.
- Ensure customer setups are complete and accurate (terms, tax status, billing details) to prevent downstream issues.
Accounts Payable Oversight & Execution
- Review and process vendor bills, ensuring completeness, accuracy, proper coding, and appropriate approvals.
- Oversee manual payments, EFTs, and wires, ensuring compliance with approval thresholds and documentation requirements.
- Manage project-based payouts, ensuring alignment with project completion and revenue recognition.
- Perform A/P aging reviews and resolve discrepancies or aged items proactively.
- Ensure vendor setups and changes to follow documented controls and tax requirements.
Cash, Bank, and Balance Sheet Reconciliations
- Perform and/or review monthly bank reconciliations for all accounts.
- Investigate and resolve reconciling items promptly, escalating issues as required.
- Maintain reconciliation schedules with clear evidence and explanations.
Month End Close Execution & Support
- Execute and coordinate day-to-day close activities under the Finance Manager's close calendar and governance.
- Support manual consolidation activities, including trial balance preparation and intercompany reconciliation.
- Maintain close checklists and evidence folders to support review and audit requirements.
Operational Review, Controls, and Continuous Improvement
- Lead the implementation of new workflows and tools to streamline processes improving quality and efficiency of work performed across the team.
- Act as the first line of review for transactional accounting accuracy before escalating to the Finance Manager.
- Identify recurring errors, bottlenecks, or rework drivers and propose practical fixes.
- Document and maintain standard operating procedures (SOPs) for recurring accounting processes.
- Ensure compliance with approval matrices and internal controls.
QUALIFICATIONS
- 6+ years of experience in accounting operations (A/R, A/P, cash, close)
- Strong experience with month-end close execution and reconciliations
- Comfort working in high volume, growing environments
- Hands on experience with cloud accounting systems (Xero, NetSuite or similar)
- Strong attention to detail and documentation discipline
- Ability to work independently and meet close deadlines
- Clear written and verbal communication skills for issue escalation
PERKS AND BENEFITS:
- 100% employer-paid flexible benefits plan
- Comprehensive Health & Dental coverage
- Health Spending Account (HSA) or Lifestyle Spending Account (LSA) options
- 3% DPSP match
- Hybrid Work Environment
- Professional Development Incentive
- Opportunities to grow as we scale
- The backing of a global industry leader through REA Group
Thank you for your interest in Planitar. Due to the volume of applications we receive, only candidates selected for an interview will be contacted.
