About the JobThe Rehancement Group, Inc. (TRG) is seeking a SharePoint Admin (IT Specialist) for the U.S. Coast Guard's Office of Acquisition Support and Systems Engineering Policy (CG-SID-9).
This role ensures that CG-SID-9's SharePoint portal and associated IT tools remain accurate, efficient, user-friendly, and aligned with USCG acquisition governance needs.
The ideal candidate is detail-oriented, technically fluent in SharePoint administration, and capable of designing improvements, automations, and user-facing tools that enhance operational efficiency.
- Location: Onsite at U.S. Coast Guard Headquarters (USCG HQ)
- Address: 2703 Martin Luther King Jr. Avenue, SE, Washington, DC 20593.
- Hours: 08:00 - 16:00 Monday through Friday.
- Clearance: Ability to obtain and maintain a DHS/USCG Public Trust/Suitability.
- Citizenship Requirement: Must be a U.S. Citizen.
- Employment Type: Full-Time.
- Client: U.S. Coast Guard, Office of Acquisition Support and Systems Engineering Policy (CG-SID-9).
Key Responsibilities:SharePoint Portal Management:- Maintain CG-SID-9 SharePoint portal sites, including the Program Document Portal, ensuring: Accurate uploading, linking, and filing of approved acquisition documents Logical site design, ease of navigation, and user-focused layout.
- Functional links and updated content.
- Perform routine data entry, portal updates, and site reorganizations as needed.
- Ensure monthly updates or more frequently as directed by the COR.
- Obtain COR approval before implementing significant structural or design changes.
- Meet performance metrics including accuracy, timeliness, usability, and user satisfaction.
SharePoint Tools, Automation, and Improvements:- Identify and document recommended improvements to SharePoint and USCG workstation tools (e.g., automation scripts, dashboards, trackers).Research IT solutions and present well-justified. recommendations to the COR.
- Upon approval, build new automation or IT tools that enhance organizational efficiency.
- Develop detailed process guides for any created tools, ensuring clarity and compliance with CG-SID-9 standards.
- Update process guides at least annually or as procedures evolve.
Deliver improvements that demonstrate measurable gains in operational efficiency.
User Support & Collaboration:- Provide technical assistance to government and contractor personnel using SharePoint sites or tools.
- Troubleshoot site issues, broken links, permission errors, and workflow disruptions.
- Support document version control and information governance best practices.
- Coordinate closely with the Project Manager, Deputy PM, Office Chief, and COR to ensure alignment with CG-SID-9 processes and priorities.
Required Qualifications:- U.S. Citizenship is required.
- Bachelor's Degree and 5 years of relevant experience is required.
- Hands-on experience administering SharePoint sites (document libraries, permissions, lists, pages, workflows) is required.
- Ability to create dashboards, automated workflows, or other IT-enabled process improvements is required.
- Strong understanding of metadata, document management, versioning, and governance principles is required.
- Proficiency with Microsoft 365 tools (SharePoint, Power Automate, Excel, Teams) is required.
- Strong problem-solving, communication, and organizational skills is required.
Ability to obtain and maintain a DHS/USCG Public Trust/Suitability is required. - Ability to work full-time onsite at USCG Headquarters is required.
Preferred Qualifications:- Experience with USCG systems such as CG Portal, TMS, or DCARS.
- Experience developing automation tools, SharePoint workflows, or custom dashboards.
- Experience writing clear IT process documentation and user guides.
- Familiarity with acquisition lifecycle documentation needs (MSAM/NMAP).
- Relevant IT certifications (e.g., Microsoft 365 Certified: Teams Administrator, Power Platform, or similar).
TRG provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program.
