Company:Finning Canada
Number of Openings:1
Worker Type:Permanent
Position Overview:We are seeking a proactive and people-focused Service Administration Supervisor to lead a team responsible for delivering exceptional support throughout the Maintenance Customer Order (MCO) lifecycle.
This role blends leadership, operational execution, financial awareness, and cross-functional collaboration to ensure high-quality service delivery and customer satisfaction.
Job Description:People Leadership & Employee Experience- Provide day-to-day leadership to Service Administration staff, including hiring, onboarding, coaching, mentoring, and performance management.
- Foster a positive, engaged team culture across both local and remote employees.
- Support employee development and growth opportunities.
Maintenance Customer Order (MCO) Management & Document Velocity- Oversee the full MCO lifecycle, ensuring compliance with Service Excellence standards and the Finning Customer Service Commitment.
- Collaborate with Customer Interaction and Repair Execution teams to define work scope and allocate resources.
- Ensure accurate, complete documentation within Electronic Job Binders.
- Support resolution of customer repair requests and invoicing disputes.
- Lead change management within the MCO process and remove operational roadblocks.
- Identify and escalate financial risks; coordinate Key Stakeholder Calls for mitigation planning.
- Work with internal teams to achieve Service Work in Progress (SWIP) velocity targets.
- Ensure invoices accurately reflect quoted work and support continuous improvement initiatives.
Results & Financial Management- Proactively identify risks related to MCO management, warranty, goodwill, bid variance, and SG&A claims.
- Ensure documentation meets audit requirements (Bill 198) and supports timely, accurate processing of warranty and goodwill claims.
- Drive billing velocity and maintain clean, compliant job records.
Safety Leadership - 5%- Champion a safe work environment by reinforcing all safety standards, policies, and procedures.
Education & Experience- Secondary education with 3-5 years of progressive experience in administration, business management, or accounting/finance.
- 1-2 years of supervisory or managerial experience required.