Service Administration Supervisor

Finning

$75K — $95K *
Business Services
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • Secondary education with 3-5 years of experience in administration, business management, or accounting/finance.
  • 1-2 years of supervisory or managerial experience required.
  • Proven ability to lead and develop a team.
  • Strong understanding of customer service principles and operational processes.
  • Financial awareness to identify risks and manage documentation effectively.

Responsibilities

  • Lead day-to-day operations of Service Administration staff including hiring, onboarding, and coaching.
  • Foster a positive team culture among local and remote employees.
  • Oversee the full MCO lifecycle to ensure service excellence standards are met.
  • Collaborate with teams to define work scope and allocate necessary resources.
  • Ensure accurate documentation within Electronic Job Binders and resolve invoicing disputes.
  • Identify financial risks and lead mitigation discussions with key stakeholders.
  • Champion a safe work environment by supporting safety policies and procedures.

Benefits

  • Opportunities for employee development and growth.
  • A supportive and engaged team culture.
  • Work-life balance with flexible arrangements.
  • Involvement in cross-functional collaboration for professional growth.
Full Job Description
Company:
Finning Canada

Number of Openings:
1

Worker Type:
Permanent

Position Overview:
We are seeking a proactive and people-focused Service Administration Supervisor to lead a team responsible for delivering exceptional support throughout the Maintenance Customer Order (MCO) lifecycle.

This role blends leadership, operational execution, financial awareness, and cross-functional collaboration to ensure high-quality service delivery and customer satisfaction.

Job Description:
People Leadership & Employee Experience
  • Provide day-to-day leadership to Service Administration staff, including hiring, onboarding, coaching, mentoring, and performance management.
  • Foster a positive, engaged team culture across both local and remote employees.
  • Support employee development and growth opportunities.


Maintenance Customer Order (MCO) Management & Document Velocity

  • Oversee the full MCO lifecycle, ensuring compliance with Service Excellence standards and the Finning Customer Service Commitment.
  • Collaborate with Customer Interaction and Repair Execution teams to define work scope and allocate resources.
  • Ensure accurate, complete documentation within Electronic Job Binders.
  • Support resolution of customer repair requests and invoicing disputes.
  • Lead change management within the MCO process and remove operational roadblocks.
  • Identify and escalate financial risks; coordinate Key Stakeholder Calls for mitigation planning.
  • Work with internal teams to achieve Service Work in Progress (SWIP) velocity targets.
  • Ensure invoices accurately reflect quoted work and support continuous improvement initiatives.


Results & Financial Management

  • Proactively identify risks related to MCO management, warranty, goodwill, bid variance, and SG&A claims.
  • Ensure documentation meets audit requirements (Bill 198) and supports timely, accurate processing of warranty and goodwill claims.
  • Drive billing velocity and maintain clean, compliant job records.

Safety Leadership - 5%
  • Champion a safe work environment by reinforcing all safety standards, policies, and procedures.


Education & Experience
  • Secondary education with 3-5 years of progressive experience in administration, business management, or accounting/finance.
  • 1-2 years of supervisory or managerial experience required.

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