OverviewEmployment in this role is conditional upon successful execution of the contract by the client. The WorkThe Senior Staff Assistant will provide advanced administrative and organizational support to ensure the efficient operation of the designated office or department. This position requires a highly skilled and detail-oriented professional capable of managing multiple priorities, maintaining confidentiality, and executing tasks with precision in a fast-paced environment. The Senior Staff Assistant serves as a central point of contact, coordinating communications, schedules, and critical functions for senior management or staff members, while also contributing to the overall success of the team.
ResponsibilitiesKey Responsibilities- Serve as a staff assistant to Senior Advisors, coordinating and assisting in the accomplishment of administrative and operational issues, processes, and business needs.
- Maintain an understanding of the major issues, current and long-term, which are being pursued by the bureau.
- Maintain liaison with client offices and stakeholders to ensure that deadlines are met for the work tasked by the client.
- Ensure quality and timeliness of written products drafted by providing guidance, enforcing deadlines, and reviewing for format, style, coherence, accuracy, content, and clearance.
- Direct substantive reviews and seek to resolve critical issues.
- Communicate requirements and recommendations, as well as items of special significance or interest to Front Office leadership.
- Maintain liaison with the client and other 7th floor principals, as well as with principals in other agencies, as necessary.
- Assist in the development and coordination of appropriate systems of internal controls and provide advice and guidance to staff and program specialists on administrative issues.
- In connection with the planning of travel for the A/S, the assistant ensures that all briefing material is prepared from draft no later than 48 hours before anticipated departure.
- Other Duties as assigned.
QualificationsQualifications - Here's What You Need- At least two (2) years of staff assistant level responsibilities.
- Experience with developing project and program plans, goals, objectives, and milestones involving complex programs, systems.
- Ability to work both independently and with others
- Secret Clerance is required.
- Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.
Minimum Skills:- Excellent interpersonal and oral communication skills.
- Excellent customer service skills
- Strong organizational skills, attention to detail, including follow-up on pending tasks.
- Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.
Our Commitment to you / overview of benefits - Medical, Dental and Vision Insurance; Wellness Program
- Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
- Short-Term and Long-Term Disability options
- Basic Life and AD&D Insurance (Company Provided)
- Voluntary Life and AD&D options
- 401(k) Retirement Savings Plan with matching after one year
- Paid Time Off
Reports to: Program ManagerWorking Conditions - Professional office environment, with the ability to work onsite in the main office.
- Must be physically and mentally able to perform duties extended periods of time.
- Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
- Must be able to establish a productive and professional workspace.
- Must be able to sit for long periods of time looking at computer screen.
- May be asked to work a flexible schedule which may include holidays.
- May be asked to travel for business or professional development purposes.
- May be asked to work hours outside of normal business hours.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Pay RangeUSD $120,000.00 - USD $130,000.00 /Yr.
