The primary responsibilities of this role are tomaintainthe schedule for 3 senior level leaders within the organization. This includes coordinating with internal and external stakeholders, providing logistical and travel support with detailed itineraries, working on related projects and being proactive with evolving business needs.  

Experience we are looking for:

• Support multiple SVPs, beinga trusted partner, organizing current needs,anticipatingpotential conflicts, and handling sensitive business information where SVP confidentiality is paramount.

• Maintainan accurateand detailed calendar for the SVPs, manage and log incoming scheduling requests, proactively communicate changes to team, as well as anticipateand respond to scheduling and travel conflicts, rescheduling as needed.

• Track SVP’s tasks and projects to ensureappropriate prioritizationis completed with respect to deadlines and organizational developments.

• Access, review,prioritize,and respond to inbound email and voicemail requests. 

• Organize internal and external meetings for SVPs.

• Manage all travel scheduling and arrangements,ensuring thatSVPs areaware and updated of itinerary changes during travel, and prepared upon arrival.

• Track and reconcile monthly statements, ensuring expense reports are completed and submitted in a timely manner.

• Ensure consistent and efficient interaction with other assistants across the global organization;demonstratepoise and tact under pressure and handle matters with sound judgement and respect.

• Provide special project leadership and support as needed. 

• Attend Staff Meetings and capture Meeting Minutes to ensure all action items are followedupin a timely manner.

• Assistin drafting important documents and presentation materials for executive team meetings.

Skills we are looking for:

• Proven experience in providing high-level administrative support to executives.

• Detail oriented, organized with proven ability to successfully multitask.

• Positive, tenacious attitude.

• Strong verbal and written communication skills.

• Outstanding interpersonal skills and preference for collaboration, including proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally.

• Ability to work in a fast-paced and sometimes unpredictable environment; works well under pressure and tight deadlines.

• Ability to consistently apply good judgment and make good decisions.

• Abilityto alwaysmaintain confidentiality and discretion.

• Proven analytical and problem-solving abilities.

• Organized with a proven ability to juggle multiple projects at once.

• Experience managing complex eventlogistics.

• Experience with domestic and international business travel arrangements, coordinating meetings and tracking creditcardand other expenses.

• Proficient in Outlook and Microsoft Suites.

Other Attributes:

• You must be a self-starter, solution focused, and most importantly, you must realize that you are joining something that is a mission larger than your role. 

• Enthusiasm to learn,contributeand develop further.  

• Possess an understanding of the complexities surrounding collaboration in a global matrix organization.

• Highly organized,detail orientedand self-motivated.

• Collaborative mindset and strong interpersonal skills.

• Remains positive in high pressure and stressful situations

• Demonstrates critical thinking, communication, and relationship-building skills.

• Action oriented and results focused.

• Flexible and resourceful approach.

• Independent problem solver.

• Great senseof humor!