SummaryThe
IT Asset Management Senior Specialist is responsible for the enterprise-wide lifecycle management of IT assets, including hardware, software, asset management. This role ensures asset accuracy, compliance, cost optimization, and governance across the organization. The ideal candidate demonstrates strong analytical and organizational skills, attention to detail, professionalism, and the ability to develop and execute strategic asset management initiatives. The position will ensure accurate records, maximizing asset utilization, minimizing organizational costs, and maintaining compliance with internal policies and vendor requirements.
Primary Responsibilities- Process Desktop Software Requests, Software On-Boarding Requests, Software Acquisition, and Integration onboarding.
- Manage and maintain hardware, software, and cloud asset inventories within the asset management system, ensuring data integrity and compliance.
- Identify cost-saving opportunities through asset reclamation, inventory optimization, hardware rationalization, alternative support models, and improved deployment practices.
- Support internal and external vendor audits by providing accurate asset, license, and entitlement information.
- Develop, implement, and maintain asset management policies, procedures, and best practices to support effective and cost-efficient asset governance.
- Track software assets throughout their lifecycle and provide accurate compliance reporting for in-scope software products.
- Perform timely reconciliation of software and hardware asset records, ensuring alignment between lifecycle data and asset management systems.
- Manage software entitlement records to support technology refresh, upgrade, and end-of-life initiatives while researching and resolving data discrepancies.
- Evaluate hardware and software inventories to identify assets that can be redeployed, harvested, retired, or replaced with more cost-effective alternatives.
- Monitor the performance and quality of asset management tools and supporting systems, identifying issues, and maintaining related process documentation.
- Back-up: CIO task and Domain and SSL Certificate Renewals, Other Duties as assigned
Requirements:Education and/or Experience, Knowledge, Skills & Abilities:To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
Required experience is commensurate with the selected job level:- The Specialist/Analyst level requires a Bachelor's degree (or equivalent experience) and 2-5 years of relevant job related experience
- The Senior Specialist/Analyst level requires a Bachelor's degree (or equivalent experience) and 5-8 years of relevant job related experience
- The Lead Specialist/Analyst level requires a Bachelor's degree (or equivalent experience) and 8+ years of relevant job related experience
Preferred Qualifications:- Experience in IT Asset Management, Software Asset Management, or related disciplines.
- Working knowledge of ServiceNow, SAP, and Power BI is preferred.
- Strong analytical, reporting, problem-solving, and process improvement skills.
- Ability to manage multiple priorities while maintaining a high level of accuracy and professionalism.
Working Conditions:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional overnight travel may be required.
- Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
