Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

The Senior Site Contract Specialist manages the preparation, negotiation and finalization of the contracts process. Liaises and establishes effective relationships with sites and internal functional teams. Ensures quality, objectivity and risk analysis in the efficient delivery of Investigator Contracts. The role may involve mentoring junior staff.

What You'll Do:
• Draft, review, negotiate and finalize agreements with study sites in accordance with local/accepted process.
• Negotiate within approved parameters both investigator grant budget negotiation parameters, contractual terms and conditions in accordance with
• Company contractual considerations, client contractual considerations, established process with sites and follows established escalation routes.
• Ensure compliance to established negotiation parameters, authority approval, contractual process and client expectations.
• Ensure compliance of budgetary guidance, templates and process.
• Identify and assess legal, financial and operational risks in accordance with company and client contractual considerations, and escalate to appropriate level of the organization per established processes.
• Provide recommendations and alternative resolutions to Investigator Contracts negotiations through established escalation channels.
• Coordinate with internal functional departments to ensure various site startup activities are aligned with contractual activities and mutually agreed upon timelines; ensure alignment of contract negotiation process for sites and study are properly aligned to the critical path for site activation.
• Achieve target cycle times for site activations.
• Ensure guidelines and process are followed for efficient escalation of out of parameter issues, as applicable.
• Complete tracking and reporting as required.
• May provide training and mentoring to junior staff.
• Participate in country process improvement initiatives, representing Global Site Contract activities within country team meetings.
• Act as country subject matter expert in review of Investigator Contracts training materials.
• Liaise with Global Site Contracts to ensure full compliance with established global processes and corporate directives.
• Complete periodic quality reviews and peer feedback reports.
• May act as lead with amendment/novation client projects and oversight of confidentiality agreement negotiations.

Education & Experience Requirements:
• Bachelor's degree or equivalent and relevant formal academic / vocational qualification
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 5+ years).

In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills, Abilities:
• Detailed understanding of the principles of contract law, including a general understanding of laws that influence contract language, such as business, intellectual property and local tax and stamp laws
• Effective communication skills (verbal & written) in English and local language
• Detailed understanding and demonstrated ability to effectively negotiate investigator grant budgets within negotiation parameters
• Demonstrated skill in strong attention to detail
• Excellent analytical and decision based thinking skills
• Solid knowledge and understanding of the pharmaceutical product development process and involvement of CROs
• Able to work independently or in a team environment
• Good organizational and time management skills
• Working knowledge of PPD SOP & WPDs
• Able to organize competing priorities logically and review outstanding contractual risk and issues
• Able to effectively use automated systems and computerized applications
• Ability to demonstrate a customer focused style of communication, problem solving and collaboration
• Detailed understanding of the principles of contract law, including a general understanding of laws that influence contract language, such as business, intellectual property and local tax and stamp laws
• Detailed understanding and demonstrated ability to effectively negotiate investigator grant budgets within negotiation parameters
• Demonstrated ability to independently train and mentor staff
• Demonstrated ability to provide valuable feedback to Investigator Analysts
• Strong problem solving skills that are demonstrated via solid risk analysis that results in resolution or escalation as appropriate
• Demonstrated ability to effectively negotiate Investigator Contracts in the best interests and position of the company and client

Working Conditions and Environment:
• Ability to work in an upright and /or stationary position for 6-8 hours per day.
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Frequent mobility required.
• Occasional crouching, stooping, with frequent bending and twisting of upper body and neck.
• Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs.
• Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
• Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
• Frequently interacts with others to obtain or relate information to diverse groups.
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.
• Regular and consistent attendance.