What you'll do- Own end-to-end candidate on-site experience, ensuring interviews are organized, high-touch, and logistically seamless.
- Schedule and coordinate complex, multi-stakeholder interviews across our global team and multiple time zones, including high-priority and executive-level searches.
- Manage candidate travel and visit logistics - transportation, lodging, office access, meals, and day-of coordination.
- Plan and execute recruiting events, candidate engagement activities, and other in-person recruiting experiences.
- Partner across Recruiting, Workplace, Travel, IT, and vendors to resolve operational issues and continuously improve the candidate experience.
- Own data accuracy and system hygiene across Greenhouse and GoodTime, proactively spotting and fixing inconsistencies before they become problems.
- Lead process improvement initiatives across recruiting operations, identifying inefficiencies and driving fixes end-to-end rather than just flagging them.
- Create travel/event documentation, SOPs, and playbooks for recruiting processes, keeping them current and scalable as the team grows.
What we're looking for- 2-3+ years of experience in recruiting coordination, event operations, or related roles, with demonstrated ownership beyond day-to-day scheduling.
- Experience managing candidate travel, on-site logistics, or recruiting events strongly preferred.
- Strong proficiency with Greenhouse, GoodTime, or similar recruiting/scheduling platforms.
- Excellent judgment and composure when troubleshooting escalations, ambiguous situations, or last-minute changes.
- Track record of identifying process gaps and driving improvements independently, not just executing existing workflows.
- Strong written and verbal communication skills, with comfort representing the company to candidates, vendors, and cross-functional partners.
- A collaborative and service-minded attitude.
What else you need to knowThis role is based in our San Francisco office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That's why all of our office-based teams work onsite, five days a week.
The base salary range for this role is
$87,000 - $100,000 per year.Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.
Base salary is just one part of your total rewards package. You may also be eligible for equity awards and an annual performance-based bonus.
Benefits Summary (USA Full-Time Exempt Employees):- Medical, dental, and vision insurance (multiple plans, incl. HSA options).
- Company-paid life and disability insurance (short- and long-term).
- Voluntary insurance: accident, critical illness, hospital indemnity.
- Optional supplemental life insurance for self, spouse, and children.
- Pet insurance discount.
- 401(k).
- Health Savings Account (HSA)
- Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
- Time Off policies:
- Discretionary vacation days
- 8 paid holidays per year
- Paid sick time
- Paid Bereavement leave
- Paid Parental Leave
Benefits are subject to change at the company's discretion.
Atoms accepts applications on an ongoing basis.
Ready to join us as we serve those who serve others? #LI-Onsite
