SummaryManages commercial and/or industrial real estate properties and produces/distributes required paperwork by performing the following duties personally or through subordinate supervisors.
Responsibilities- Overall property management of assigned properties.
- Interfaces with owners, lender, tenants, vendors, and others involved in building issues.
- Interacts and develops trust-based relationships with tenants on a regular basis via phone, in-person, and e-mail; Communicates regarding service requests/issues and operating expense billings; Plans and implements tenant retention promotional programs and maintains good tenant relations.
- Coordinates with leasing department all property activities and tenant information.
- Prepares budgets, reviews, and analyzes cash flows, manages accounts payable and receivable, prepares monthly variance reports, issues reforecast projections on a quarterly basis and administers one-time operating expense and capital expense projects.
- Directs and supervises maintenance employees of assigned properties. Routinely inspects, tours and reports on or corrects all building maintenance activities.
- Oversees contractors and vendors performing maintenance and construction work on buildings; Develops, bids, and administers all contract services.
- Maintains up to date knowledge of all life/safety systems, security systems and security issues at the property or properties. Takes responsibility for overseeing third party security contract, development, and implementation of responses for emergency events. Develop and document security procedures at the property.
- Administers all insurance claims, including the completion of incident reports as required.
- Interfaces with telecommunications vendors and corporate designated manager as required for specific buildings.
- Conducts tenant move-in and move-out inspections.
- Coordinates and negotiates the execution of various legal documents, including service agreements, easement agreements, estoppels, and other related legal items.
- Maintains and verifies rent rolls; oversees maintenance of building and operational files. Prepares monthly reports as required.
- Point person for special projects as directed from regional vice presidents, director, regional property managers and corporate officers.
- Responsible for implementing and managing health and wellness, sustainability, and energy efficiency initiatives at the property. Ensure that all company data tracking platforms (UL 360, AVID Utility, Energy Star, etc.) are up to date and populated with applicable building data. Track building certifications (Fitwel, UL Healthy Building, BOMA 360, etc.) to ensure that they are kept current and renewed as required.
- Other duties as assigned.
Supervisory Responsibilities- Oversees and supervises maintenance employees, security manager, janitorial manager, assistant property managers and property administrative assistants.
- Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
- Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Competencies & SkillsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills- Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
- Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
- Ability to write speeches and articles for publication that conform to prescribed style and format.
- Ability to effectively present information to top management, public groups, and/or boards of directors.
Mathematical Skills- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
- Ability to apply concepts of basic algebra and geometry.
Reasoning Ability- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Education, Licenses, and Certifications- Bachelor's degree (B. A.) from four-year college or university; one to two years related experience and/or training; or equivalent combination of education and experience.
- Minimum 10 years commercial real estate property management preferred.
- Current, valid driver's license and personal automobile insurance required.
- State real estate license required for state employee works in.
- Work towards RPA, CPM, LEED AP, WELL AP and other professional credentials as required by supervisors.
- Ability to use and learn computer software packages as required.
PhysicalRequirements - Per OSHAThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequent: Standing; sitting; walking; talking; hearing; using close and distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Occasional: Use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; outside weather conditions; risk of electrical shock; and vibration. The noise level in the work environment is usually moderate.
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS POSITION. THEY ARE NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL DUTIES, RESPONSIBILITIES, AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED. 
