We are currently looking for: Senior Payroll Manager, US
Role OverviewThe
Senior Payroll Manager, US is a key leadership position within the Finance organization. This role reports to the Director of Global Payroll and leads a high-performing team of payroll professionals located in the US and Philippines. The Senior Payroll Manager will oversee all aspects of US payroll operations for our rapidly growing company - driving timely, accurate, and compliant payroll, improving end-to-end processes, and ensuring seamless integration with enterprise systems including UKG and Workday. The ideal candidate is a strategic and tactical leader who thrives in a fast-paced, growth-oriented environment and is comfortable rolling up their sleeves to drive results.
Responsibilities- Lead the US payroll function with a team of skilled payroll professionals, supporting a growing global workforce across the US and Philippines
- Manage and oversee global payroll processing using UKG and Workday Payroll, including biweekly, semi-monthly, and commission cycles
- Ensure accurate and timely payroll for all states in compliance with federal, state, and local tax and labor regulations, including variable pay, stock, supplemental, and off-cycle pay runs
- Manage monthly and quarterly payroll close activities; prepare management reporting decks and GL journal entries
- Responsible for timely and accurate accounting for all employee compensation and balance sheet reconciliations
- Set up and manage payroll in new states, providing input to payroll service providers, reviewing and approving payrolls
- Apply for tax IDs for new jurisdictions and maintain tax information using ADP Smart Compliance
- Manage the transmission of data files for FSA, HSA, and 401K plans
- Perform Quarter/Year-End reconciliation of payroll and stock transactions; manage W-2 processing accuracy
- Drive cross-functional collaboration with HR, HRIS, Benefits, Compensation, Stock, Finance, Tax, and Legal teams
- Ensure smooth integration with ancillary systems, including UKG Workforce Management, Workday, and NetSuite ERP
- Document and enforce internal controls in compliance with SOX procedures; support quarterly and annual external audit requests
- Manage internal and external payroll audits and relationships with external payroll providers
- Develop and maintain payroll policies, calendars, checklists, process maps, and procedural documentation
- Drive special projects including system implementations, upgrades, integrations, and process improvements
- Mentor, develop, hire, and train staff; develop and report on key payroll metrics
- Respond to employee payroll inquiries with urgency, empathy, and accuracy
- Support management on ad hoc, scalability, and acquisition-related projects
Requirements- 7+ years of experience leading US payroll operations at a public, multinational high-tech company
- Hands-on experience with UKG (UltiPro/UKG Pro) and Workday Payroll - both platforms required
- CPP (Certified Payroll Professional) certification preferred
- Strong working knowledge of multi-state and federal payroll, tax, and wage and hour laws
- Demonstrated leadership, organizational, and team management skills
- Strong analytical skills including flux analysis on P&L and Balance Sheet
- Experience with ADP Smart Tax Compliance, ADP Workforce Now, Dayforce or similar payroll platforms is a plus
- Experience implementing or upgrading large-scale payroll systems strongly preferred
- Experience with stock transactions related to payroll reporting and tax withholdings
- Understanding of payroll journal entries and GL account reconciliations
- Degree in Business, Accounting, or Finance; CPA or MBA a plus
- Proficient in Microsoft Excel, PowerPoint, and Word
- Excellent verbal and written communication and presentation skills
- Resourceful, innovative, detail-oriented, with a can-do attitude
- Ability to operate in a fast-paced, data-driven, and rapidly evolving organization
What we offer: - Comprehensive medical, dental, vision, disability, life insurance
- Health Savings Account (HSA), Flexible Spending Account (FSAs) and Commuter benefits
- Voluntary supplemental health coverage and life insurance
- 401K match and ESPP
- Paid time off and paid sick leave
- Paid parental and pregnancy leave
- Family-forming benefits (IVF, Preservation, Adoption etc.)
- Emergency backup care (Child/Adult/Pets)
- Employee Assistance Program (EAP) with counseling sessions available 24/7
- Free legal services that provide legal advice, document creation and estate planning
- Employee bonus referral program
- Student loan refinancing assistance
- Employee 1:1 coaching, perks and discounts program
If you are hired in Belmont, CA, the compensation range for this position is between $150,100 and $183,000 for full-time employees, in addition to eligibility for variable pay, equity, and benefits. Benefits may include, but are not limited to, health and wellness, 401k, ESPP, vacation, parental leave, and more! The salary may vary depending on your location, skills, and experience.
