DescriptionThe Senior Payroll and Compliance Specialist is a key financial partner responsible for overseeing multi-entity payroll operations, ensuring regulatory compliance, and maintaining audit readiness across BBNC and its subsidiaries. This role supports the integrity of financial reporting, retirement plan oversight, and payroll system optimization while partnering closely with Finance and HR leadership to strengthen internal controls and drive operational excellence. The ideal candidate is a technically strong payroll professional with experience managing complex payroll operations in a highly regulated environment and demonstrates advanced knowledge of payroll tax compliance, benefit and retirement plan reporting, and internal controls. This individual is analytical, detail-oriented, and collaborative, with hands-on expertise in payroll systems (preferably UKG Ready) and the ability to support audits, lead process improvements, and serve as a trusted partner to Finance and HR leadership.
ESSENTIAL JOB RESPONSIBILITIES:
- Lead and manage end-to-end multi-entity payroll operations in UKG Ready, ensuring accurate wage calculations, deductions, tax withholdings, and benefit integrations while maintaining compliance and timely processing across all entities. Prepare payroll-related journal entries, cash disbursement records, reconciliations, and support financial statement reporting requirements.
- Manage payroll system integrations with third-party vendors and consultants to streamline processes and ensure seamless data flow for payroll and benefits administration.
- Oversee complex compliance requirements related to payroll taxes, multi-state regulations, benefits administration, and retirement plan contributions.
- Participate in 401(k) audits, financial statement audits, and Federal Single Audits by preparing schedules, reconciliations, and supporting documentation.
- Serve as the UKG Ready subject matter expert, managing back-office settings and optimizing system functionality and identifying opportunities for process improvement.
- Monitor and validate timesheet submissions; train employees and new hires on payroll processes, including timesheet entry, time off requests, and UKG system navigation.
- Ensure timely submission of payroll tax filings and required reporting in coordination with Finance and HR teams.
- Maintain payroll records with strict confidentiality and serve as the primary point of contact for payroll-related inquiries.
- Partner with Finance and HR leadership to strengthen internal controls, enhance payroll governance practices, and improve existing processes.
ESSENTIAL SKILLS
- Advanced knowledge of multi-state payroll tax laws, wage and hour regulations, benefits administration, and retirement plan compliance.
- Strong understanding of payroll-related accounting, including journal entries, reconciliations, financial reporting, and audit support.
- Proficiency in payroll systems (UKG Ready preferred), including system configuration, integrations, reporting, and data analysis.
- Demonstrated ability to manage complex compliance requirements while maintaining strong internal controls and audit readiness.
- Excellent analytical, organizational, and problem-solving skills with the ability to identify discrepancies and implement process improvements.
- Strong communication and collaboration skills, with the ability to train employees, partner with cross-functional teams, and handle confidential information with discretion.
RequirementsMINIMUM QUALIFICATIONS
- Bachelor's degree required in accounting, finance, business management, or a related field with CPP designation preferred.
- Minimum of five (5) years of progressively responsible experience in advanced payroll processing, preferably in a multi-entity environment.
- Intermediate knowledge of general ledger functions, including preparation of journal entries and account reconciliations.
- Advanced proficiency in Microsoft Excel, including the ability to perform complex data analysis, reconciliations, and reporting.
- Experience supporting 401(k), financial statement, or Federal Single Audits preferred.
- Experience with UKG Ready, Deltek Costpoint, or Sage Intacct strongly preferred.
PHYSICAL DEMANDS
This role involves frequent sitting, occasional lifting of up to 25 pounds, and work performed in a standard professional office environment.
