About the Role:As a CBRE Senior Occupancy & MAC Planner, you will provide space planning, data mining, reporting, and interpretation of space planning metrics for large and high-profile clients' needs. The Senior Occupancy & MAC Planner is a key member of the Corporate Facilities team, responsible for developing and implementing occupancy strategies and overseeing the planning and execution of all employee and departmental moves, adds, and changes within the corporate office portfolio. This role ensures that workspace utilization is optimized and that all moves and changes are executed smoothly, efficiently, and with minimal disruption to business operations.
This job is part of the Moves, Additions and Changes function. They are responsible for building space design, construction, and moving services.
What You'll Do:- Review space requirements and provide conceptual plans and recommendations to the real estate team and high-profile stakeholders.
- Lead the end-to-end Move Add Change (MAC) process-including space planning, scheduling, communication, and execution-for all employee and departmental relocations, expansions, contractions, and reconfigurations.
- Collaborate with Facilities, IT, HR, Security, and other stakeholders to ensure seamless transitions during all occupancy-related projects.
- Coordinate with external vendors and service providers for furniture, equipment, and move logistics.
- Ensure all MAC activities comply with corporate policies, health and safety regulations, and security protocols.
- Create block or stack plans, charters, and move lists.
- Produce complex drawings and presentations for internal stakeholders and client-facing steering committee meetings for review and feedback. Involve project management staff as appropriate for move and construction services.
- Collaborate with other team members to gain business intelligence including move and relocation sequencing and execution
- Conduct evaluation and review of work area affected by move planning to ensure that current location(s) and office availability at destination location(s) is reflected accurately.
- Manage space walks for validation and update of occupancy metrics.
- Responsible for reviewing and maintaining occupancy data within the system of record.
- Prepare forecasts and evaluate space planning trends in general business conditions.
- Conduct interviews and discussions with client(s) to gather, coordinate and synthesize project requirements, and functional, operational, and cultural issues.
- Liaise with Change Management teams as needed.
- Make recommendations and implement necessary space planning code changes and/or requirements and updates.
- Facilitate post-occupancy support and reviews to ensure deliverables were executed and client's expectations were met.
- Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
- Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
- Lead by example and model behaviors that are consistent with CBRE RISE values. May convince to reach an agreement.
- Impact the quality of own work and the work of others on the team.
- Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
- Explain complex information to others in straightforward situations.
What You'll Need:- Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. Certification in Corporate Real Estate, LEED or Facilities Management required.
- Understanding of existing procedures and standards to solve slightly complex problems.
- Ability to review possible solutions using technical experience to apply appropriate judgment and precedents.
- In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with an inquisitive mindset.
- Advanced math skills. Ability to calculate complicated figures such as percentages, fractions, and other financial-related calculations.
Workplace Model:- Full Time In Office 3-5X per week
- Location: Reports to the Northfield office as the primary work location.
- Corporate office environment, with occasional travel between sites as required.
- May require after-hours or weekend work during major move events or project implementations.
CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Sr. Occupancy Planner position is $100,000 annually and the maximum salary for the position is $120,000 annually. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE's applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
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