Gilead Sciences Inc

Senior Manager, External Research Program (ERP)

Gilead Sciences Inc • $153K — $199K *
Santa Monica, CA 90405Hybrid
Pharmaceuticals & Biotech
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Master's degree and 4+ years of project management experience in the pharmaceutical industry
  • Bachelor's degree with 6+ years of project management experience in the pharmaceutical industry
  • Associate's degree and 8+ years of project management experience in the pharmaceutical industry
  • High School Diploma/GED with 10+ years of project management experience in the pharmaceutical industry
  • Experience in clinical and/or pre-clinical research or Medical Affairs preferred

Responsibilities

  • Manage daily operations for investigator-sponsored and collaborative studies from approval to closure
  • Plan and monitor project timelines and metrics throughout study lifecycles
  • Collaborate with Medical Affairs and Translational Medicine teams to review research protocols
  • Assist with budget analysis, regulatory submissions, and contract negotiations
  • Track institutional start-up activities to ensure timely clinical logistics and operational readiness
  • Maintain accurate study data in the iEnvision platform for reliability
  • Monitor study milestones and manage invoicing for financial accuracy
  • Communicate with internal and external stakeholders to address research activities and compliance

Benefits

  • Company-sponsored medical, dental, and vision insurance
  • Life insurance plans
  • Annual discretionary bonus eligibility
  • Stock-based long-term incentives participation
  • Paid time off
Full Job Description
Job Description

Kite's External Research Program (ERP) advances our enterprise portfolio through external innovation and data generation. This role will manage operations and track progress for investigator-sponsored and collaborative studies across our evolving portfolio.

Key Responsibilities
  • Manage day-to-day administration and operations for ISRs and clinical collaborative studies from concept approval to study closure:
  • Plan the external project timeline and regularly monitor adherence, metrics, and progress throughout the study lifecycle
  • Partner with global, regional, and local Medical Affairs teams, Translational Medicine, Safety to review protocols and research plans
  • Work with Kite & Gilead partners to carry out budget analyses, regulatory submission support and contract negotiations
  • Support clinical demand accuracy, clinical logistics preparation and Tech Ops readiness efforts by tracking institutional start up activities and ensuring timely progress
  • Work with institutional contacts to reliably maintain study data in iEnvision platform to ensure single source of truth
  • Monitor study milestones (e.g., deliverables, enrollment status, publications) and process monthly invoicing to support financial forecast accuracy
  • Ensure effective, accurate, and timely communication to meet the needs of internal and external stakeholders
  • Proactively identify gaps in SOP and prepare updates to ERP playbook to address gaps or reflect process improvements and changes
  • Contribute to monthly leadership reports to illustrate the evolving ERP portfolio
  • Communicate frequently with external institutions to assure compliance with research activities and provides direction for those institutions regarding research, contractual, and milestone compliance, recruitment, and reporting


Basic Qualifications

Master's and 4+ years of experience in the pharmaceutical industry/project management

OR

Bachelor's with 6+ years of experience in the pharmaceutical industry/project management

OR

Associate and 8+ years of experience in the pharmaceutical industry/project management

OR

High School Diploma/GED and 10+ years of experience in the pharmaceutical industry/project management

Preferred Qualifications
  • Good understanding/experience in clinical and/or pre-clinical research, or experience in Clinical Research/Development, Medical Affairs
  • Established communication, project management, problem solving, and organizational skills, including management of multiple priorities and resources while maintaining attention to detail
  • Proactive, self-motivated, and resourceful - able to cultivate path forward in ambiguous circumstances and know when to ask for support or escalation
  • PMP or equivalent project management qualification an advantage
  • Experience of working in an international environment and distributed workforce an advantage
  • Affinity for a collaborative, team-oriented environment, and approach; ability to appropriately interact within Global Medical Affairs and across diverse departments, senior management, and external customers/vendors
  • Comfortable synthesizing information to support leadership presentations and memos
  • Knowledge and skill with Smartsheet, Microsoft Excel, Word, PowerPoint, Visio, and other reporting and tracking tools
    •


The salary range for this position is: $153,935.00 - $199,210.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

About Gilead Sciences Inc

Gilead Sciences is a research-based biopharmaceutical company that discovers, develops, and commercializes innovative medicines in areas of unmet need. With each new discovery and experimental drug candidate, they seek to improve the care of patients suffering from life-threatening diseases. Gilead's primary areas of focus include HIV/AIDS, liver disease, and serious cardiovascular and respiratory conditions.

Gilead Sciences Inc Careers

Join the vibrant team at Gilead Sciences Inc, a leader in the biopharmaceutical industry known for its innovative approach to healthcare. At Gilead, we are committed to advancing the care of patients around the globe through rigorous science and research.

Work You’ll Do

Embark on a career journey with Gilead Sciences Inc, where job opportunities abound in a variety of fields, from scientific research to marketing and sales. Our team is dedicated to fostering an environment of diversity and inclusion, where every employee can thrive.

Innovate and Lead

At Gilead, innovation is at the core of everything we do. Join us and contribute to our mission of saving lives through advanced treatments and cutting-edge medicine. Our leadership is committed to nurturing professional growth, making Gilead an ideal place for those who aim to lead and innovate in the healthcare industry.

Grow Your Career

Gilead Sciences Inc offers a wealth of career advancement opportunities. With personalized career development programs, employees are encouraged to pursue their professional interests and expand their skills. Whether through on-the-job learning, formal training, or leadership development, we provide the tools necessary for long-term career growth.

Be Part of Our Team

Our team at Gilead Sciences Inc is composed of passionate, curious, and solution-driven professionals. By joining us, you’ll collaborate with some of the brightest minds in the industry. Our culture promotes teamwork and an interdisciplinary approach to problem-solving, making our workplace dynamic and innovative.

Internship and Employment Opportunities

Start your career with Gilead through our internship programs, which offer hands-on experience in biopharmaceutical development and business operations. For seasoned professionals, our employment opportunities span across various disciplines, inviting you to bring your valuable skills to our team.

Benefits and Culture

Gilead Sciences Inc is not only a great place to work but also offers competitive benefits designed to support the health, well-being, and financial security of our employees and their families. From health insurance to retirement plans and wellness programs, we ensure our team members are taken care of.

Networking and Professional Development

We emphasize the importance of networking and professional development within the company. Regular workshops, seminars, and training sessions are held to enhance your skills and knowledge. Additionally, Gilead’s strong emphasis on internal networking allows for cross-departmental collaboration and innovation.

Join Our Hiring Events

Stay connected with Gilead by joining our hiring events and exploring open positions that match your skills and interests. We are always on the lookout for dedicated, creative, and driven team players. Prepare your resume, ace the interview, and take the first step towards a fulfilling career at Gilead Sciences Inc.

Explore Jobs at Gilead Sciences Inc

Discover the exciting career opportunities waiting for you at Gilead Sciences Inc. Visit our careers page to search for open positions, read about our company culture, and learn how you can make a difference in the global healthcare landscape.

Stay Up to Date

Keep informed with the latest company news, career tips, and industry insights—all from the people who work at Gilead Sciences Inc. Subscribe to our job alert emails and personalize your experience to receive updates that align with your career preferences. Join Gilead Sciences Inc today and be part of a team that values innovation, leadership, and a commitment to diversity and employee growth.
Learn more about Gilead Sciences Inc
Size
14,400 employees
Market Cap
$107.2 billion
Industry
Pharmaceuticals & Biotech
Net Income
$123 million
Founded
1987
5 Year Trend
-2.1%
Revenue
$24.6 billion
NASDAQ
GILD
* Ladders Estimates

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