Senior Legal Project Management Analyst(Full-time, Hybrid or Remote)
The successful candidate will have experience in the implementation of the well-established project management stages for legal work (e.g., scoping/initiating, planning, executing, monitoring/controlling, and closing); experience coordinating portfolios of work at the client and matter level; experience identifying staffing needs and resolving them, and the ability to develop strong working relationships and credibility with Firm management, leaders, attorneys, and committees across the Firm.
This position can be performed on a fully remote or hybrid basis from any of the firm's 38 U.S. offices and reports to the Legal Project Manager.
Key ResponsibilitiesWorking with the leadership of the Legal Project Management department and relationship partners to support the Firm's service delivery to key clients, including, but not limited to, the following:
- Assisting with the delivery of work for large client engagements, including resource allocation, tracking progress, and reporting needs and results to partners and firm management.
- Identify staffing needs and work with responsible partners to assign timekeepers to matters based on their expertise, capacity, and acceptable financial outcomes.
- Perform basic matter initiation tasks as assigned, including corresponding with clients about matter intake, collecting documents and other necessary information, capturing and monitoring deadlines, and more.
- Learning and monitoring work for compliance with the clients' outside counsel guidelines to ensure client satisfaction and maximum revenue capture.
- Gaining an understanding of client rate agreements and conveying those details to legal teams.
- Monitor matters for financial success and report those results to firm leadership and client responsible partners.
- Understanding client preferences for timeliness, language, tone, style, etc., and training team members to behave accordingly.
- Supporting and maintaining internal firm tools for assigned clients, including document collection, document automation, project plans, budgets, etc.
- Maintaining repositories of key documents for use by legal teams, including best of breed jurisdiction-specific samples of position statements, case assessments, settlement agreements, and others.
- Assisting with the scoping and assignment of legal work and tracking the completion of scheduled tasks on time and within budget.
- Identifying opportunities for improved efficiencies in the delivery of work via technology, processes, and staffing, and working with management, partners, and other key stakeholders to implement those changes.
- Working with the firm's data teams to identify trends in the work that would be beneficial to raise to the legal team and clients.
- Maintain matter status reporting for assigned clients for the internal team, as well as for the client and insurer where applicable.
- Designing and producing reporting as requested that accurately summarizes the client portfolio, matter status, action items, and other needed KPIs.
- Spearheading matter setup to ensure day one success, including rates, billing setup and client billing guidelines, EPLI and eBilling platforms, etc.
- Gaining a strong understanding of fee and billing arrangements for assigned clients, and ensuring an accurate and complete accounting of associated billing, including hourly rate-setting, fixed fees, carve-outs for work outside of the agreed scope, etc.
- Working with the Director of Legal Project Management to promote better revenue capture initiatives, including improved time narratives, task codes, and better and more efficient identification of flat-fee, carve-out, or other alternative-fee billing events.
- Partnering with various other departments and business units within the Firm as needed to provide support to PEO clients.
Knowledge, Skills, and Abilities- Excellent interpersonal skills, and an ability to establish and maintain effective working relationships with internal and external personnel.
- Excellent written and verbal communication skills and attention to detail.
- Ability to work independently and as part of a team.
- Ability to delegate, manage resources, and effectively get work done through others.
- Ability to think creatively and to innovate in a fast-paced environment subject to change, new technologies, and market disruptions.
- Ability to glean key points and takeaways from guidelines, agreements, market and industry research, work product, and historical lessons learned in order to create succinct job aids that assist timekeepers in meeting client expectations.
- Highly organized with the ability to effectively manage various projects and prioritize multiple assignments to meet deadlines.
- Must possess superior judgment and discretion and be able to protect and maintain sensitive and highly confidential information.
- Ability and flexibility to travel to Firm offices and events, as needed.
Education, Experience & Certification Requirements- An undergraduate degree or paralegal certification required.
- Minimum of five years of experience in a law firm, including two years working with professional employer organizations, is preferred.
- Previous experience in a large law firm strongly preferred.
- Previous experience working directly with attorneys supporting service delivery.
- Previous experience with law firm billing systems and financial reporting.
- Demonstrated success supporting legal clients in a national, multi-office environment.
- Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel in order to independently produce quality communications and presentations.
CompensationThe hourly range for this position is $43.27 - $57.69. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please. 
