Job Title: Senior Human Resources Specialist

Department: Human Resources

Reports To: Director of Human Resources

FLSA Status: Exempt, Salary, Full-Time

Travel: Occasional visits to both Oregon offices, up to 10%.

Shift: Standard Day Shift, Monday - Friday

Supervisory Level: None

Job Description

This role manages the full employee lifecycle, including benefits, performance processes, HR compliance, and related employee support.

• Build and sustain positive relationships with employees and managers while promoting a respectful, collaborative workplace.
• Advise employees and managers on HR policies, procedures, and employee relations matters.

• Maintain confidential employee records and HR documentation, ensuring accurate HRIS data.
• Coordinate annual and mid-year performance reviews and the goal-setting process.
• Create reports and gather data for compensation administration, performance, benefits, and general HR metrics.
• Administer employee benefits, including renewals, open enrollment, qualifying events, and employee inquiries.
• Manage leaves of absence by tracking leave activity, coordinating returns to work, and partnering with managers to support compliance and a positive employee experience.
• Prepare monthly and quarterly HR metrics reports and respond to related inquiries.
• Support HRIS functionality, data security, and system guidance for managers and employees.
• Maintain HR policies and procedures that reflect best practices and compliance requirements.
• Administer HR programs, including tuition reimbursement, professional certifications, and training and development.
• Maintain the compensation program and conduct annual benchmark reviews.
• Partner with the Recruiter and HR Director to support employee onboarding and offboarding.
• Serve as a resource for employee questions, grievances, conflict resolution, and performance management.
• Stay current on trends, best practices, regulatory changes, and new technologies in HR, talent management, and employment law.
• Assist with company events and employee recognition initiatives.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree in human resources, business administration or applicable human resources certifications (PHR, SHRM, etc.) or combination of equivalent education and experience.
• 5+ years of experience in human resources, encompassing benefits, employee relations, and HR compliance.
• Excellent written and spoken communication skills. Active listener and ability to build internal relationships.
• Must be authorized to work in the United States on a full-time basis.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

Apply Expertise in Technology

Complies with policies on acceptable use of technology; Applies knowledge of computer skills to perform the job successfully; Displays the ability to learn new computer skills.

Strategic Thinking

Develops strategies to achieve organizational goals. Understands organizations' strengths and weaknesses. Analyzes market and competition to identify external threats and opportunities. Adapts strategy to changing conditions.

Planning/Organizing

Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Business Acumen

Ability to connect people with strategies for operational and financial outcomes.

Learn & Research

Demonstrates the understanding of newly presented information and retention for future applications.

Math Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reliability

Good attendance; Balances professional and personal commitments effectively; Delivers work product on time and within the assigned parameters of the task.

Cultural Awareness

Awareness to think and act in intercultural environments appropriately; Respecting the diverse backgrounds of the people around them.

Gives & Receives Feedback

Articulates positive and constructive feedback appropriately; Gives recognition to a job well done; Upholds accountability; Accepts feedback from all employees.

Communication & Collaboration

Works effectively within a team; Shares information and acknowledges others' efforts; Helps others when workloads are high; Keeps team and supervisor information of tasks.

Analytical

Synthetizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data

Innovation

Generates creative and original ideas of approaches; Seeks to improve performance; Proactive to identify and create new opportunities.

Physical Demands:

This role requires standing, walking, and sitting for extended periods; communicating in person and by phone; using hands to operate objects or controls; and reaching with hands and arms. Occasional stooping, kneeling, bending, crouching, and lifting up to 25 pounds may be required. Close and distance vision, depth perception, color vision, and focus adjustment are also needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Work is performed primarily at a desk using standard office equipment in a quiet, casual environment that encourages open communication, teamwork, mutual respect, and alignment with the organization's mission, values, and goals.

This job description may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required to do this job.