Senior HR Shared Services & Payroll Specialist 1

Summary

Senior HR Shared Services & Payroll Specialist

Location: Rhode Island
Work Arrangement: On-site

The successful candidate will serve as the subject matter expert for ADP Workforce Now, lead complex multi-state payroll operations, ensure compliance with federal, state, and local payroll regulations, and partner across HR, Benefits, Finance, and IT to continuously improve payroll processes, systems, and the employee experience.

Job Responsibilities
• Process end-to-end multi-state US payroll using ADP Workforce Now, including new hires, terminations, compensation changes, garnishments, tax updates, deductions, retroactive adjustments, and special payments.
• Serve as the ADP Workforce Now subject matter expert for configuration, reporting, troubleshooting, and optimisation.
• Review payroll data to ensure accuracy, compliance, and timely processing.
• Ensure compliance with FLSA, ACA, federal, state, and local payroll regulations.
• Lead payroll audits, reconciliations, year-end W-2 processing, tax filings, and regulatory reporting.
• Research and resolve complex payroll discrepancies and employee inquiries.
• Generate payroll reporting, workforce analytics, and recommendations for leadership.
• Advise on payroll process improvements, system enhancements, HRIS integrations, payroll implementations, and system conversions.
• Maintain employee records and ensure data integrity across HRIS and payroll platforms.
• Partner with HR Business Partners, Benefits, Finance, Talent Acquisition, and IT to deliver integrated employee solutions.

Qualifications
• 8+ years of payroll administration experience with significant US multi-state payroll expertise.
• 5+ years of hands-on ADP Workforce Now administration experience.
• Demonstrated knowledge of federal, state, and local payroll laws, payroll taxes, 401(k), workers' compensation, FLSA, and ACA.
• Certified Payroll Professional (CPP) certification strongly preferred.
• Experience supporting payroll implementations, HRIS integrations, or payroll system conversions preferred.
• Experience in a shared services, advisory, consulting, or professional services environment preferred.
• Advanced Microsoft Excel skills.
• Professional verbal and written communication skills in English and Spanish.

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