The Workplace Health and Safety (WHS) organization is seeking a Senior Executive Assistant to support the Global Vice President of Workplace Health and Safety. WHS is a high-impact, high-visibility organization that requires an EA with a high degree of integrity, discretion, and the ability to navigate complex and competing priorities with confidence. You will operate as a true strategic partner to the VP, driving operational excellence through complex calendar management, travel planning, and organizational rhythms. You will work closely with the Chief of Staff to ensure the VP's office runs seamlessly. This role is based in Bellevue, WA.
As the Lead EA, you will serve as a trusted advisor to the VP and senior leadership team, someone who anticipates needs, connects dots across the organization, and drives outcomes without waiting to be asked. You will also directly manage and mentor the Second EA within the VP's office, ensuring a resilient two-EA model with well-defined responsibilities and consistent, high-quality delivery. Beyond the VP's office, you will help develop and mentor a team of 18 EAs across the WHS organization, building mechanisms that ensure high-quality support for senior leadership. This role requires exceptional judgment, full autonomy, and the ability to operate with discretion at the highest levels of the organization. It offers significant leadership development opportunities and direct influence on how a global safety organization operates.
Key job responsibilities
• Own and drive end-to-end calendar management for the VP, including strategic scheduling, complex prioritization across time zones, and proactive conflict resolution.
• Lead space management strategy: represent the team in GREF meetings, drive space planning decisions, manage escalations, and deliver quarterly reporting to leadership on seating and capacity.
• Design and execute team-building programs and organizational events; develop scalable playbooks and best practices for hub offices globally.
• Earn Trust by cultivating deep relationships with safety leadership, operations partners, HR, legal, finance, and cross-functional stakeholders. Serve as a strategic liaison across WHS and the broader Amazon EA community.
• Manage complex domestic and international travel logistics, optimize travel processes, and oversee expense reporting with a focus on accuracy and compliance.
A day in the life
Your day starts with a strategic review of the VP's calendar and priorities for the week ahead, identifying conflicts, preparing briefing materials, and aligning with the Second EA on task distribution. By mid-morning, you're leading a cross-functional sync, resolving an escalated scheduling conflict, and coaching the Second EA. Afternoons bring rapid reprioritization: executive-level meeting prep, last-minute leadership requests, and decisions on behalf of the VP's office. Some days you're designing a new organizational rhythm; other days you're fielding competing priorities from multiple directors while keeping the VP's schedule on track. By the end of the day, the leadership team operates seamlessly because you anticipated needs before they arose.
About the team
Our team exists for one reason: to ensure that the more than one million Amazon employees and partners around the world go home safely every day. We're a group of safety professionals who work across the full lifecycle - from how buildings are designed and built to how equipment is maintained and operated. We partner with teams across Amazon to reduce risk through influencing design, developing and maintaining standards, and ensuring data-driven decisions. If you want to join an organization that has a direct, measurable impact on people every single day, this is the team for you.
BASIC QUALIFICATIONS
- 8+ years of senior level leadership support experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with C-level executive calendar management
- Experience as an Executive Assistant
- Bachelor's degree
PREFERRED QUALIFICATIONS
- Experience managing teams
- Experience working in a matrixed organization
- Experience with domestic or international travel coordination
- Experience with work space planning/management
- Experience working with large global teams
- Experience effectively managing a substantial and time-sensitive workload
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
USA, WA, Bellevue - 98,700.00 - 160,000.00 USD annually
