Job DescriptionWe're looking for a highly experienced, self-directed Executive Assistant to provide high-level support to the Chief Human Resources Officer. This role requires the ability to manage advanced, diversified, and complex administrative and operational responsibilities of a confidential and sensitive nature.
The position requires a sophisticated blend of organizational excellence, independent judgment, and executive-level communication skills. The successful candidate will operate as a trusted partner to the CHRO, maintaining continuous interaction with senior leadership, Board stakeholders, and external partners.
Responsibilities- Manage a high-volume, complex calendar with competing priorities across internal and external stakeholders; proactively anticipate conflicts and resolve independently
- Oversee end-to-end global and domestic travel planning, including logistics, itinerary development, and issue resolution
- Coordinate executive-level meetings, including Board-related activities, town halls, off-sites, and leadership events
- Draft, edit, and proofread high-quality communications and executive-level materials
- Manage executive correspondence, prioritization, and follow-ups with strong attention to detail
- Partner cross-functionally with other Executive Assistants and stakeholders across global teams
- Maintain strict confidentiality and manage sensitive information appropriately
- Support expense reporting, tracking, and reconciliation processes
- Assist with special projects, including PMO-style coordination such as tracking deliverables, timelines, and cross-functional initiatives
QualificationsRequired Experience- 15+ years of Executive Assistant experience, with recent support at the C-suite level
- Demonstrated experience supporting senior executives in a fast-paced, global organization
Core Competencies- Strong project management / PMO capabilities, including coordination of multi-stakeholder initiatives and tracking deliverables
- Advanced technology proficiency and demonstrated ability to proactively identify and implement efficiency-enhancing tools and solutions
- Proven expertise in heavy calendar management and complex travel coordination
- Exceptional written communication skills, including drafting and editing executive-level materials
- Strong verbal communication and interpersonal skills, with the ability to engage effectively at all organizational levels
- Demonstrated executive presence, sound judgment, and ability to operate with discretion
- Independent thinker with the ability to anticipate needs, problem-solve proactively, and operate with minimal direction
- Positive, professional demeanor with strong energy and adaptability in a fast-paced environment
Preferred Qualifications- Prior experience in the financial services industry
- Bachelor's degree preferred
Additional Expectations- High level of professionalism, integrity, and ability to represent the executive office effectively
- Ability to manage multiple priorities simultaneously with limited supervision
- Collaborative team player with strong relationship-building skills across executive and administrative teams
