Senior Executive Assistant

Na Ali'i Consulting & Sales, LLC. • $75K — $110K *
Arlington, VA 22204In-Person
Education, Government & Non-Profit
Less than 5 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 3+ years in senior executive-level administration operations.
  • Experience in a high ops-tempo environment, preferably within DoW.
  • Bachelor's degree in Business Administration or related field preferred.
  • Prior experience with the Office of the Secretary of War is a plus.
  • Active Secret security clearance required. Must be a U.S. citizen.

Responsibilities

  • Manage daily front office activities, adhering to SES protocols.
  • Plan and organize meetings, and greet visitors with a customer-focused approach.
  • Independently prepare presentations and communicate across departments.
  • Ensure leadership is equipped for engagements with timely information.
  • Manage complex executive calendars, prioritizing tasks effectively.
  • Draft and edit internal communications and correspondences.
  • Facilitate security clearance processes and official travel arrangements.

Benefits

  • Work on-site at the Pentagon, a prestigious government location.
  • Collaborate with high-level officials and diverse teams.
  • Opportunity to support national defense operations in a visible role.
  • Engage in a fast-paced and dynamic work environment with substantial responsibilities.
Full Job Description
Overview

Nakupuna Consulting is looking for a Senior Executive Assistant to join our team of talented consultants providing professional services to the Office of the Secretary of War (OSW).

Responsibilities

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
  • Manage daily Front Office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols.
  • Plan and schedule meetings, receive visitors, and interact with the public through a customer-service, detail-focused, adaptive, and proactive approach in a fast-paced and publicly visible DoW organization.
  • Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, communicate inside and outside of the directorate, and deconflict calendar and event scheduling.
  • Integrate support activities to ensure leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence.
  • Directly manage, maintain, and synchronize complex calendars and schedules of executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate.
  • Author, review, and edit drafts of notes, internal memoranda, and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office.
  • Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the organization. Interface with the public and guests visiting the organization. Greet and escort high-level officials.
  • Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies.
  • Support the office's security administration through facilitating security clearances and visit requests for personnel and visitors.
  • Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.
  • Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
  • Process incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action.


Qualifications

Education/Qualifications:
  • Three (3) years of similar size and scope senior executive-level management and administrative experience.
  • Ability to collaborate and deliver all services required by the contract in a high ops-tempo environment, coordinating between multidisciplined functions of internal and external organizations. DoW experience is preferred with OSW experience highly desirable.
  • A Bachelor's degree in Business Administration, Accounting, Economics, Finance, Management, or related field from an accredited university is highly desirable. Other degrees and certifications may be considered depending on years of experience.

Clearance Requirement: This position requires an active Secret security clearance. Must be a U.S. citizen.

Work Location:Work is performed on government site at the Pentagon, Arlington, Virginia. Work hours are 9:30 AM - 6:00 PM.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:
  • Ability to perform repetitive motions with the hands, wrists, and fingers.
  • Ability to engage in and follow audible communications in emergency situations.
  • Ability to sit for prolonged periods at a desk and working on a computer.

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $75,000 to $110,000 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies' total compensation package for employees

About Na Ali'i Consulting & Sales, LLC.

Na Ali'i Consulting & Sales, LLC Careers

Join the dynamic team at Na Ali'i Consulting & Sales, LLC, a premier consulting and sales firm that is currently expanding its talented workforce. This is an exceptional opportunity to become part of a company that values innovation, leadership, and professional growth.

Explore Job Opportunities

Na Ali'i Consulting & Sales, LLC offers a variety of job opportunities that cater to a range of skills and experiences. Whether you're a seasoned professional or a recent graduate, Na Ali'i Consulting & Sales, LLC provides a platform to enhance your career. Explore open positions in areas such as strategic consulting, sales management, technology solutions, and more.

Internship Programs

Kickstart your career with Na Ali'i Consulting & Sales, LLC’s internship programs. These positions are designed to offer hands-on experience and a chance to develop essential industry skills. Interns at Na Ali'i Consulting & Sales, LLC gain valuable insights into the consulting and sales industry, working alongside experienced professionals.

Employee Benefits and Culture

Na Ali'i Consulting & Sales, LLC is committed to fostering a workplace culture that promotes diversity and inclusion. Employees enjoy a comprehensive range of benefits designed to support their professional and personal lives. Benefits include competitive health coverage, retirement plans, and continuous learning opportunities through professional development and diversity training.

Career Growth and Development

Career growth is a cornerstone of Na Ali'i Consulting & Sales, LLC’s commitment to its employees. The company supports career advancement through leadership training programs, networking opportunities, and promotions from within. Employees are encouraged to take leadership roles, driving innovation and strategic thinking within the company.

Hiring Process

The hiring process at Na Ali'i Consulting & Sales, LLC is designed to identify top talent who are passionate about consulting and sales. Candidates are encouraged to submit a resume and may be invited for an interview to discuss their experiences and career aspirations. The team values curiosity, creativity, and the ability to contribute to the company’s long-term goals.

Join the Team

Na Ali'i Consulting & Sales, LLC is hiring! Search for open positions that match your skills and interests. The company looks for dedicated, curious, and innovative team players ready to make a significant impact.

Stay Connected

Keep up to date with the latest career tips, industry insights, and company news from Na Ali'i Consulting & Sales, LLC. Subscribe to receive updates and stay informed about new job opportunities and company developments.

Job Alert Emails

Personalize your subscription to receive job alerts and insider tips tailored to your preferences from Na Ali'i Consulting & Sales, LLC. Discover exciting and rewarding opportunities that await you in the world of consulting and sales.

READ CAREERS BLOG

Na Ali'i Consulting & Sales, LLC is more than just a workplace. It is a community where ambitious professionals can thrive and achieve their best in a supportive and dynamic environment. Join Na Ali'i Consulting & Sales, LLC today and be part of shaping the future of consulting and sales.
Learn more about Na Ali'i Consulting & Sales, LLC.
Industry
Business Services
* Ladders Estimates

Similar Jobs

Ad banner background

Get Ready For Your
Next Interview

More Jobs at Na Ali'i Consulting & Sales, LLC.

More Education, Government & Non-Profit Jobs

Find similar Senior Executive Assistant jobs:

NationwideArlington, VA