Microsoft

Senior Executive Administrator

Microsoft • $65K — $108K *
Redmond, WA 98052In-Person
Information Technology
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 5+ years of experience in administrative, business support, or customer service roles, particularly with executive management support.
  • Bachelor's Degree in a relevant field or equivalent experience preferred.
  • Experience mentoring other administrators (2+ years).
  • 3+ years of experience managing administrative budgets effectively.
  • Proficient with Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint.

Responsibilities

  • Manage executive calendar with precision and align with leadership priorities.
  • Plan and coordinate comprehensive domestic and international travel logistics.
  • Oversee distribution and security group management.
  • Collaborate on planning and support for organizational events and meetings.
  • Assist in managing business processes and provide support for recruiting and onboarding.
  • Ensure adherence to administrative operating procedures and policies.
  • Lead office space management and adapt to a hybrid workplace model.

Benefits

  • Comprehensive health and wellness benefits.
  • Opportunity for professional development and training.
  • Flexible work arrangements and a supportive hybrid workplace.
  • Employee discounts and perks.
  • Access to a range of company-sponsored events and morale-building initiatives.
Full Job Description
Overview

The OneDrive & SharePoint (ODSP) Core organization is looking for an Senior Executive Administrator. This role will support the President & Technical Fellow and the worldwide organization that runs OneDrive & SharePoint. The ideal candidate will possess the ability to work effectively under pressure, within short time constraints, prioritize while multi-tasking, deal with ambiguity and have an aptitude to work independently without significant oversight or instruction, to achieve results with a high degree of accuracy and attention to detail. The candidate will have a bias for action, ability to refine and execute, be collaborative, and will lead other administrators within the organization.

Responsibilities

  • Calendar management with attention to accuracy, timeliness, conflict resolution and alignment to the leader's priorities and commitments. Maintain a level of leadership and professionalism that exemplifies Microsoft's values through Respect, Integrity, and Accountability.
  • Planning and coordinating domestic and international travel end-to-end including the proactive anticipation of any, and all logistics and itineraries, as well as the reconciling and submission of expense reports. Function as interim approver on team expense reports, ensuring coding accuracy.
  • Distribution and security group ownership and management.
  • Collaborate on planning and support of all-up events including all hands, offsites, morale events, and other group meetings as needed.
  • Assist with the management of the rhythm of the business (ROB) processes in partnership with Chief of Staff. Proactively manage headcount all-up and provide recruiting and onboarding support for managers. Forecast and manage budget for morale, travel and entertainment, and training.
  • Ensure awareness and compliance with administrative operations policies and procedures.
  • Manage space for the organization which includes proactively lead office space management and the transition to a hybrid workplace model for the organization, plan and execute studio wide space planning and shuffles including building upgrade projects.


Qualifications

Required Qualifications:

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.


Preferred Qualifications:
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
  • 2+ years experience serving as mentor to others.
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
  • Supported a global team, with remote employees, dealing with ambiguity in a timely manner.
  • Proven track record of organizational, analytical, and verbal / written communication skills.
  • Able to work effectively under pressure and act with appropriate urgency within short time constraints and shift priorities, and in relatively ambiguous and complex situations without having to know all the details.
  • Understanding of the business and what is important at different times by mapping where time is spent to key priorities.
  • High level of integrity and ability to manage sensitive and confidential information with discretion and professionalism.
  • Proactive anticipation of executive needs and able to work independently to make administrative decisions and engage with senior-level audience on behalf of the executive.
  • Working knowledge of Microsoft internal systems and tools such as Employee Central, HeadTrax, MS Expense, My Order preferred.
  • Advanced knowledge using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint. Experience using OneNote, SharePoint, Teams, and similar collaboration tools.


Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

About Microsoft

Microsoft is an American multinational corporation that develops, manufactures, licenses, supports, and sells a range of software products and services. Microsoft’s devices and consumer (D&C) licensing segment licenses the Windows operating system and related software, Microsoft Office for consumers, and the Windows Phone operating system. The company’s computing and gaming hardware segment provides Xbox gaming and entertainment consoles and accessories, second-party and third-party video games, and Xbox Live subscriptions; surface devices and accessories; and Microsoft PC accessories. Its phone hardware segment offers Lumia smartphones and other non-Lumia phones. Its D&C segment provides Windows Store, Xbox Live transactions, and Windows phone store; search advertising; display advertising; Office 365 Home and Office 365 Personal; first-party video games; and other consumer products and services as well as operating retail stores. Microsoft’s commercial licensing segments license server products, including Windows Server, Microsoft SQL Server, Visual Studio, System Center, and related Client Access Licenses (CALs); Windows Embedded; Windows operating system; Microsoft Office for business, including Office, Exchange, SharePoint, Lync, and related CALs; Microsoft Dynamics business solutions; and Skype. Its commercial segment offers enterprise services, including premier support services and Microsoft consulting services; commercial cloud comprising Office 365 Commercial, other Microsoft Office online offerings, Dynamics CRM Online, and Microsoft Azure; and other commercial products and online services. The company markets and distributes its products through original equipment manufacturers, distributors, and resellers, as well as online.

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Learn more about Microsoft
Size
181,000 employees
Market Cap
$1,762.4 billion
Industry
Enterprise Technology
Net Income
$51.3 billion
Founded
1975
5 Year Trend
+15.5%
Revenue
$153.2 billion
NASDAQ
MSFT
* Ladders Estimates

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