Job Title:
Senior District Scheduling & Coordination Manager

Pay Details:

The annual base salary range for this position in California is $145,000 to $165,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate’s geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations.

OCVIBE is a 100-acre mixed-use entertainment district with multiple venues, restaurants, parks/plazas, and ongoing development. The Senior District Scheduling & Coordination Manager (Command Center) is the district’s operational nerve center and owner of the single source of truth for district activity—what is happening, when it happens, and how it will be executed across spaces and stakeholders. The role builds and maintains a 365-day, district-wide master calendar, anticipates and resolves conflicts, and orchestrates the planning and execution of concurrent events and operations to protect revenue, safety, and the guest experience. The manager combines program-level thinking with hands-on logistics execution, facilitating the right leaders and partners to model scenarios, decide trade-offs, and implement plans that scale OCVIBE efficiently as activity intensifies.

Responsibilities

District Optimization

• Strengthen alignment across Programming, Special Events, F&B, Operations, Security, Guest Services, Parking, and Vendors to ensure all teams are fully prepared and coordinated as district complexity increases

• Improve coordination of access, timing, staging, vendor logistics, and infrastructure use to support seamless districtwide operations

• Proactively identify and resolve situations where multiple events, activations, loadins, or operational needs cannot physically occur simultaneously due to space, access, safety, or infrastructure limitationsmaking clear recommendations, tradeoff decisions, and alternative plans

• Support longterm district growth by evaluating upcoming development, programming trends, infrastructure constraints, and space utilization patterns to enable scalable, conflictfree operations

Operational Risk Mitigation

• Anticipate and identify operational risks created by the district’s ongoing expansion, including new venues, increased programming, vendor activity, and public space usage

• Evaluate potential bottlenecks caused by overlapping events, construction activity, guest flow patterns, seasonal demand, and vendor operations

• Implement proactive, districtwide solutions that minimize disruptions, protect revenue, uphold safety and compliance, and maintain a consistent guest experience during highimpact operational periods

Calendar Coordination & Scheduling

• Develop, manage, and maintain a centralized master calendar for all venues, restaurants, and open spaces

• Input, track, and update all scheduled events, vendor activities, and operational needs in real time

• Coordinate with venue managers, F&B, Special Events, third party services, and operations to align event timelines with staffing, load-ins/loadouts, and maintenance schedules

• Identify and engage teams to proactively address overlaps, double bookings, or operational conflicts across spaces, including guest path of travel

• Serve as the primary point of contact for scheduling inquiries from internal departments and external partners

• Provide regular calendar and logistical updates to leadership and key stakeholders

• Communicate changes and conflicts promptly, offering solutions and alternative arrangements when needed

Logistics Management

• Collaborate with internal and external departments (e.g. Programming, F&B, Ops, Security, Guest Services, Parking, Vendors, etc.) to ensure operational readiness and seamless execution of events

• Maintain clear documentation of space use, capacities, and restrictions to guide decision-making

• Troubleshoot logistical issues as they arise to minimize disruption to district operations or guest experiences by surfacing issues and working with appropriate internal teams to resolve

• Implement process improvements, operational standards, and planning tools to enhance district coordination

Digital Surface Governance & Messaging Coordination

• Manage governance and scheduling for district digital surfaces, including Urban Park and Honda Center Encore, digital directional signage, and digital art installations

• Coordinate reserved sponsor messaging with district programming, Ducks games, concerts, and other events to ensure content is timely, aligned, and operationally appropriate

• Partner with Sponsorship, Marketing, Programming, and Operations to maintain a clear content calendar, approval process, and prioritization framework for digital messaging across the district

• Resolve conflicts between sponsor, event, directional, and operational communications to support revenue objectives, guest experience, and district-wide message consistency

Optimization & Reporting

• Analyze district space utilization, operational performance, and logistics trends to improve efficiency and maximize district capacity

• Recommend process improvements, technology tools, or policy updates to improve scheduling and logistics coordination

• Create regular reporting to summarize event load, space use, and operational outcomes for leadership review

Qualifications

• 7+ years of experience in logistics coordination, event scheduling, or facilities management (multi-venue or hospitality environment preferred)

• Experience with entertainment venues, convention centers, or large hospitality complexes and familiarity with permitting, vendor logistics, and operational workflows in hightraffic public spaces preferred

• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously

• Exceptional communication and interpersonal skills to work across diverse teams

• Proficiency in scheduling or event management software (e.g., Momentus, EMS, Social Tables, Microsoft Outlook, Smartsheet)

• Proven ability to anticipate problems, troubleshoot under pressure, and implement solutions quickly

• Ability to demonstrate strong attention to detail, effective problemsolving, collaboration across diverse teams, flexibility under pressure, and strategic thinking to balance immediate scheduling needs with longterm space utilization goals

Knowledge, Skills and Experience

Education - BachelorDegree

Experience Required 7+ Year

This position is on-site.

RL2026

Company:

Anaheim Real Estate Partners, LLC