Job Description Summary

Responsible for end-to-end fund administration and financial control activities supporting monthly NAV close, investor accounting, and financial reporting for a multi-billion hedge fund client. Supports daily and month-end processing across transaction systems, the SubLedger, investor accounting platforms, and Oracle ERP/FS, including journal entry posting, automated and manual reconciliations, and investigation/documentation of breaks through resolution with appropriate escalation. Reviews investor capital balances, profit and loss, and fee/performance allocation calculations in accordance with governing documents, and helps ensure appropriate controls and segregation of duties are maintained for system setups and manual adjustments. Coordinates production of financial packages and periodic financial statements, supports audit and stakeholder requests, and contributes to process improvement and risk/control remediation efforts through analysis, testing, and documentation updates with a solver mindset.

Major Duties:
1. Assist with monthly NAV close activities, including controlling period close in transaction systems, monitoring/clearing suspense items, and ensuring daily transaction and position postings from source systems to the SubLedger are complete and accurate, and that related journal entries are generated and supported.
2. Execute month-end posting of SubLedger journal entry summaries to Oracle ERP and perform/oversee automated reconciliations to validate completeness and accuracy; investigate, document, and resolve identified breaks.
3. Prepare, review, and retain support for manual accruals/adjustments when instructed, including maintaining appropriate documentation and audit trail.
4. Produce, review, and finalize monthly financial packages (key financial statements and supporting schedules), maintaining evidence of review within the monthly close package.
5. Perform NAV-to-General Ledger reconciliations (e.g., proprietary investor accounting system to Oracle ERP) and other automated reconciliations (e.g., SubLedger to Oracle ERP); research and resolve differences to closure.
6. Monitor and assess prior-period postings/adjustments for materiality and potential restatement implications; summarize findings and coordinate resolution with relevant parties.
7. Support periodic and annual financial statement production (quarterly, semi-annually, annually) and coordinate with auditors and stakeholders as required.
8. Review investor capital balances and profit and loss results, including management fee and performance allocation calculations in accordance with offering and/or governing documents.
9. Oversee the automated feed of profit and loss from the SubLedger into proprietary investor accounting system and validate allocation outputs to feeder funds and investors; when manual profit and loss adjustments are required, ensure system-enforced segregation of duties is followed for input and approval.
10. Oversee posting of applicable investor accounting system -generated amounts to Oracle FS and perform reconciliations (final NAV to the SubLedger and to financial statements) to confirm completeness and accuracy; investigate and resolve breaks.
11. Execute investor letter generation and publication controls, including fund close authorization, client review/approval prior to distribution, manual letter preparation where applicable within required timelines.

12. Serve as a key problem solver and point of support for month-end close, investor accounting, and financial reporting issues by performing detailed analysis, documenting findings, and escalating complex or high-risk items to senior team members in a timely manner.
13. Identify process inefficiencies and potential control gaps and propose improvements; support implementation through testing, documentation updates, and coordination with stakeholders to improve accuracy, scalability, and sustainability across fund administration processes.

Knowledge:

Excellent oral and written communication skills are required
In-depth Functional / Industry Knowledge is required
Highly flexible and adaptable to change
Technical Accounting skills / systems knowledge (e.g. Oracle ERP, investor accounting platforms ) is required

Experience:

Bachelor's degree in accounting, Finance, or equivalent experience preferred. CPA preferred; other professional qualifications (e.g., ACCA) also preferred. 7+ years of experience in hedge fund administration, financial control, audit, or related financial services roles.

Salary Range:
$83,100 - 141,300 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.