Under minimal supervision, the Sr. Clinical Research Accounting Specialist assists with both accounts receivable and accounts payable financial transactions generated from Dana-Farber Cancer Institute clinical research activity. Handles complex issues and problems and refers only the most complex issues to Manager. Provides leadership, coaching, and/or training and mentoring junior staff.
- Reviews and ensures adherence to financial terms and conditions of Clinical Research contracts and budgets, research site contracts and budgets, and vendor contracts and budgets.
- Maintains accurate and organized accounts receivable, accounts payable, and financial reconciliation files.
- Actively manages and tracks study financial activity across multiple complex disease centers and sites of service in the Clinical Trials Management System (CTMS) and works closely with study teams to ensure financial activity is up to date.
- Conducts timely on-going financial reconciliation of study bills and accounts payable through study closure.
- Reviews and verifies bills from vendors and research sites (internal and external) to ensure accuracy prior to timely payment.
- Liaise with Clinical Research staff, Patient Financial Services, and third parties to troubleshoot billing issues and discrepancies.
- Reconciles subject stipends, reimbursements, and vendor payments.
- Prepares accounts payable reports including payment of hospital bills, professional bills, internal and external research site bills, and vendor bills including tracking and troubleshooting charge posting errors.
- Works with junior staff, study teams, and noncompliant extramural sponsors and funding sources to collect outstanding accounts receivables.
- Audits historical study financial activity; identifies and escalates discrepancies between study budgets, invoices, payments, and actual expenditures.
- Organizes and maintains the Clinical Research Accounting central e-mail box; responds in a timely manner to applicable study financial e-mail communications.
- Assist Clinical Research Accounting Manager with month end reconciliation of Enterprise resource planning (ERP) data and Oncore Financials data.
- Liaise with Clinical Research Financial Analyst and report on study billing, accounts payable, and financial reconciliation status.
- Prepares study financial reports, forecasts, and analyses for internal and external stakeholders and assists Clinical Research Financial Analysts in the preparation of Disease Center study financial reports.
- Maintains thorough documentation of financial transactions, reconciliations, and supporting documentation for audits and general financial reporting.
- Identifies opportunities for process improvements and efficiencies in financial reconciliation procedures.
- Implements best practices and contributes to the development of financial management policies and procedures.
- Handles complex issues and problems and refers only the most complex issues to the Clinical Research Accounting Manager.
- Provides leadership, coaching, training, and mentoring to junior Clinical Research Accounting team members.
- May act as a "lead" or first-level supervisor in the absence of the Clinical Research Accounting Manager.
SUPERVISORY RESPONSIBILITIES:- Yes, in the absence of manager.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: - Effective oral and written communication skills.
- Good listening skills.
- Ability to give direction and provide assistance to others.
- Ability to perform complex math and accounting skills.
- Strong organization skills and high level of accuracy and attention to detail. Proficiency in data entry and Microsoft Office Suite (especially Excel) Exceptional reconciliation and analysis skills
- Comprehensive knowledge of basic, financial, tax and accounting principles Effective customer orientation skills
MINIMUM JOB QUALIFICATIONS: - Bachelor's degree in accounting or finance required.
- 4 years of accounts payable and accounts receivable experience
- Experience in management/mentorship preferred.
- MCA Certification within 1-year of hire
- Experience and knowledge of the clinical trials lifecycle.
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications.
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$88,700.00 - $98,000.00
