The Senior Budget Administrator coordinates and oversees the development of coverage analyses and budgets for both industry sponsored and non-industry sponsored clinical trials. Works with third party vendors as necessary to supply clinical trial documentation, prioritize work queues, and assist with budget development. Negotiates budgets with clinical trial sponsors on behalf of the institution to ensure optimal cost efficiency. Tracks all relevant data and ensures both contracting and Revenue Integrity teams are supplied with finalized documentation. Enters, maintains and/or reviews financial data from finalized clinical trial agreements and budgets into the OnCore Clinical Trial Management System (CTMS).
Provides day-to-day administrative support to Principal Investigators, clinical research nurses, research site managers, clinical research coordinators, departmental business directors and other stakeholders in resolving budget development issues, including but not limited to budget estimates and qualifying trial assessments. Charged with ensuring that incremental costs of clinical research are covered per institutional policies and guidelines while applying clinical research billing compliance expertise pertaining to all applicable payers.
The position includes the general development and ongoing refinement of administrative infrastructure for the management of financial activity associated with for-profit corporate sponsorship as well as non-industry submissions pertaining to clinical trials. Provides guidance and serves as the point of contact for new and junior staff, specifically Budget Analysts and Coverage Analysts for financial related questions, engaging management as appropriate. Assist new/junior staff with prioritizing tasks. May provide training, onboarding and/or mentorship to new/junior staff; may have supervisory responsibilities.
Ensures quality of the study start-up activities; as needed may conduct quality review and/or audits of clinical trial coverage analysis, budgets, clinical trial agreements and/or financial data entered in OnCore.
As a successful candidate, you will:- Coordinate with all relevant groups to draft, finalize, and gain approval of coverage analyses and budgets while tracking all appropriate data metrics. Review coding and charge determinations with PI and study team. Enter and/or review financial data in OnCore and initiate the sign-off process of the OnCore calendar/financial console.
- Perform critical assessment of each project to confirm funding source and negotiates consistently as per institutional guidelines. Perform detailed analyses of current budgets to establish precedent pricing and better budget development techniques. Assess comparable nature of projects by factors such as study phase or disease-type to ensure appropriate costing.
- Analyze new protocols, letters of intent, synopses, etc., received from sponsors, review committees or PI/study teams to determine coverage analysis/budget necessity and/or prioritization in coordination with department leadership.
- Interact with sponsor officials to solve budget issues such as budgetary changes, target patient accrual changes, requests for additional funds, or general cost disputes.
- Compile non-detailed budget estimates via internal estimation tools, as needed and when applicable to sponsor guidelines. Work with third-party vendors if detailed estimates are required
- Carry out periodic reviews of study files to ensure administrative quality, compliance, and consistency across clinical trials
- Review protocol amendments for any revisions affecting the budget; updates budget as necessary or re-prioritizes for additional development by a third-party vendor.
Your qualifications should include: - Bachelor's Degree or equivalent combination of education and experience.
- Six years of dedicated experience in oncology clinical research budget development and negotiation and/or coverage analysis development.
- Experience working in research administration, a Contract Research Organization, pharma, biotech industry, academic medical center, or a clinical practice arena.
- Experience with HCPCS / CPT codes.
- Experience with Medicare regulations, guidelines, policies.
Additional Information: Job Status: Full time, exempt
Salary range $100,762 - 161,219
City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.
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