10th August, 2026About the Job Real Estate Investment Firm | Onsite We're partnering with a highly regarded real estate investment firm to hire a Senior Administrative Assistant to support a Director. This is a visible, trusted role for someone who is polished, hardworking, and reliably on top of the details - someone who brings structure and follow-through to a fast-moving environment. This role also serves as office manager of the San Francisco location, which is under ten people.
The Opportunity You'll be the person who keeps things moving day to day - managing the calendar, coordinating logistics, and making sure nothing falls through the cracks. You'll sit close to the work, with exposure to deals, investors, and the inner workings of a real estate investment platform. This is a great fit for someone earlier in their admin career who is looking to build real experience supporting senior leadership in a finance/investment setting.
What You'll Do - Manage a busy, changing calendar with accuracy and good judgment
- Coordinate across internal teams, investors, and external partners
- Prepare clean, organized materials - presentations, reports, and meeting prep
- Draft and manage day-to-day communication with clarity and discretion
- Own recurring administrative tasks (expense reports, travel booking, filing) from start to finish without needing reminders
- Oversee light office operations to keep the environment running smoothly
- Support ad hoc projects tied to acquisitions, development, and firm initiatives
What We're Looking For - 3-5 years of administrative experience; backgrounds in finance or investment environments preferred (real estate investment, development, commercial real estate, or venture capital), but strong candidates from other polished, fast-paced environments are welcome
- Demonstrated reliability with recurring tasks - someone who tracks their own follow-ups and closes the loop without being chased
- Calendar and travel coordination experience
- Highly organized, detail-oriented, and quietly on top of everything
- Polished communicator - professional, clear, and easy to work with
- Discreet, dependable, and accountable
The Right Fit You're thoughtful, composed, and take pride in doing things well. You don't need hand-holding, and once shown a process, you own it. You like being the person others rely on, and you follow through every time.
Compensation Base salary: $100,000-$120,000 Competitive benefits & bonus
Why This Role A strong seat for someone early in their admin career who wants to build real experience alongside serious operators in real estate, in a role where good work is noticed and relied on.
