Job DescriptionReporting to the Director, Global Operations, Americas, the Senior Administrative Assistant provides high-level administrative support to a New York-based team comprising two or three senior executives and investment professionals.
As a key resource known for reliability and discretion, the Senior Administrative Assistant plays a key role, managing complex agendas, organizing executive travel and coordinating governance activities. They also leverage operational continuity by providing backup capacity as part of a team of five administrative support professionals.
What you will do- Provide high-level administrative support to senior management, including two or three executives and the Director, Global Operations, Americas.
- Manage highly complex and constantly changing agendas across multiple time zones, prioritizing tasks and optimizing the sequencing of activities.
- Coordinate high-level meetings, complex committees and governance bodies involving multiple internal and external stakeholders.
- Proactively identify and resolve scheduling conflicts independently, demonstrating good judgment and discretion.
- Coordinate recurring cycles for management and for committee members, ensuring that the cycles are properly prepared and run.
- Organize complex business travel, both domestic and international, including multi-leg itineraries and frequent last-minute adjustments.
- Ensure continuity of service during absences and peak periods.
What sets you apart- Have impeccable professionalism, discretion and judgment.
- Demonstrate a high level of reliability, punctuality and accountability.
- Exercise rigorous attention to detail and provide consistently high-quality execution.
- Demonstrate a strong sense of ownership and follow-through.
- Adopt a calm, structured and solution-oriented approach, even in high-pressure situations.
- Demonstrate a strong team spirit and a collaborative approach.
- Adopt a proactive, adaptable and service-oriented attitude.
What you bring- Have over ten years' experience in an administrative support role for senior management.
- Demonstrate advanced expertise in managing complex agendas and in coordinating high-level travel arrangements.
- Have an advanced proficiency in Microsoft Outlook for managing complex schedules, as well as in Word, Excel and PowerPoint.
- Have experience working with Concur or any other expense and travel management tool (an asset).
- Have worked in a dynamic professional environment, ideally in financial services and internationally.
- Have an excellent command of French and English, both spoken and written.
- Knowledge of French is an asset.
The average base salary range for this position is USD 85 000 to USD 100 000, plus a competitive benefits package and eligibility for annual variable compensation.
The actual compensation offered within this range will depend on various factors, including but not limited to: the candidate's skills, qualifications, and experience; internal equity; and current market conditions.
