DescriptionWe are seeking a proactive and detail-driven Senior Accounts Receivable Specialist to oversee billing, collections, reconciliations, and reporting activities. This role requires strong technical expertise, leadership capabilities, and the ability to partner cross-functionally to ensure accuracy and efficiency in AR operations. The Senior AR Specialist will also serve as an escalation point for the team, guide junior members, and play a key role in process improvement initiatives.
Essential Duties and Responsibilities:- Oversee billing, payment application, aging tracking, and collections to ensure accurate and timely AR transactions.
- Perform reconciliations, develop AR forecasts, and support month-end close activities.
- Investigate and resolve disputes, chargebacks, and misapplied payments in collaboration with Sales and other departments.
- Monitor delinquent accounts and lead collection efforts to achieve Days Sales Outstanding (DSO) and cash receipt targets.
- Identify, recommend, and implement process enhancements to streamline and standardize AR workflows.
- Prepare and deliver weekly/monthly AR reports; maintain meticulous and up-to-date records in AR systems.
- Guide junior team members, act as an escalation point, and promote AR best practices.
- Support internal and external audits; perform bank reconciliations, write-offs, and intercompany adjustments as needed.
- Maintain accurate customer records and correspondence; build and foster positive client relationships.
- Manage small-scale projects with moderate supervision and deliver measurable outcomes.
- Handle ad-hoc tasks, participate in cross-functional projects, and contribute to broader team goals.
- Perform other duties and special projects as assigned.
Knowledge and Skills: - In-depth knowledge of accounts receivable processes, billing, collections, reconciliations, and reporting.
- Strong understanding of accounting principles (GAAP), audit standards, and internal controls.
- Proficiency with ERP/accounting systems and advanced Microsoft Excel skills (pivot tables, lookups, reporting).
- Proven ability to analyze AR metrics, forecasts, and KPIs (e.g., DSO, bad debt analysis).
- Excellent problem-solving and dispute resolution skills.
- Strong leadership, mentoring, and team collaboration abilities.
- Exceptional communication skills (written and verbal) to interact with internal stakeholders and external customers.
- Ability to manage multiple priorities, meet tight deadlines, and drive continuous process improvement.
- High attention to detail with excellent organizational and time management skills.
- Strong integrity and confidentiality in handling financial data.
Required Qualifications:- Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience).
- 4-6 years of accounts receivable or accounting experience, with at least 1-2 years in a senior or lead role.
- Demonstrated experience with collections, reconciliations, and process improvement initiatives.
- Experience with ERP/accounting systems (SAP, Oracle, NetSuite, or similar) required.
Working Conditions: - Office Only: Typically works in an office environment
- Requires sitting, operating a computer keyboard, telephone and other office equipment for extended periods of time
$76,000-$100,000 annually is the estimated pay range for this role working in the Fremont, California office. It does not include bonuses, medical, dental, vision, life insurance, AD&D insurance, Paid Time Off, EAP, & 401(k). The final amount will be determined based on the qualifications & experience of the candidate relative to the role.
