Intro:As
Senior AR & Payroll Specialist, you will be responsible for key aspects of Front Row's accounts receivable and payroll accounting functions across the business. This role will combine hands-on accounting responsibilities with ownership of processes that require a high degree of accuracy, confidentiality, and organization.
Description:You will work closely with the broader Finance team, Human Resources, external payroll providers, customers, and internal stakeholders to ensure receivables are collected and accurately recorded, payroll-related accounting is complete and timely, and associated accounts are properly reconciled.
The ideal candidate is an experienced accounting professional who is comfortable managing detailed transactional work, investigating discrepancies, working across multiple entities, and taking ownership of recurring processes in a fast-growing environment.
Requirements:Accounts Receivable experience
- Manage the day-to-day accounts receivable function across multiple entities and customer accounts.
- Prepare and issue customer invoices, credit memos, and related billing documentation.
- Review customer accounts for accuracy and ensure transactions are recorded in the appropriate accounting periods.
- Monitor outstanding receivables and maintain accurate aging reports.
- Follow up on overdue balances and partner with internal stakeholders and customers to resolve collection issues.
- Apply customer payments and ensure cash receipts are accurately reflected in the accounting system.
- Perform customer account reconciliations and investigate discrepancies or unapplied cash.
- Coordinate with client-facing and operational teams to resolve billing questions and disputes.
- Maintain accurate customer records and supporting documentation.
- Assist with cash forecasting and reporting related to expected customer receipts.
- Support month-end close through AR reconciliations, aging analysis, accruals, and other required activities.
Payroll Accounting experience
- Coordinate the accounting and reconciliation of payroll across the company's entities.
- Work closely with HR and external payroll providers to ensure payroll information is complete and accurate.
- Review payroll registers and supporting reports for accuracy prior to processing and posting.
- Record payroll-related journal entries, including wages, taxes, benefits, bonuses, and other payroll expenses.
- Reconcile payroll liabilities, employee deductions, taxes, and benefit-related accounts.
- Investigate and resolve discrepancies between payroll reports and the general ledger.
- Ensure payroll-related expenses and liabilities are recorded in the appropriate accounting periods.
- Support the administration and accounting treatment of employee benefits and other compensation-related items.
- Assist with payroll-related year-end activities, including W-2 preparation and external audit support.
- Maintain confidential payroll and employee accounting information with a high degree of discretion.
- Partner with HR and payroll providers to resolve employee payroll and accounting issues.
General Accounting & Reporting experience
- Prepare and post accounting entries associated with AR, payroll, and related balance sheet accounts.
- Complete monthly reconciliations and maintain well-supported account schedules.
- Assist with the monthly and year-end financial close process.
- Support external audit and tax requests by providing schedules, reconciliations, and supporting documentation.
- Assist with financial reporting and analysis related to receivables, collections, payroll, and operating expenses.
- Identify unusual transactions or variances and work with the appropriate teams to determine the underlying cause.
- Maintain organized accounting records in accordance with company policies and accounting standards.
- Assist with ad-hoc accounting projects and analysis as the business grows.
- Identify opportunities to automate, streamline, and improve AR and payroll accounting processes.
- 4+ years of accounting experience with significant exposure to accounts receivable and payroll accounting.
- Strong understanding of accounting principles and month-end close processes.
- Experience managing AR activities including billing, cash application, collections, aging analysis, and account reconciliation.
- Experience with payroll accounting, payroll reconciliations, and payroll-related journal entries.
- Experience working with multiple entities or a multi-company environment.
- Experience with an ERP system; NetSuite experience strongly preferred.
- Advanced Excel skills, including pivot tables, lookups, data manipulation, and reconciliation techniques.
- High level of accuracy and attention to detail, particularly when working with financial and payroll data.
- Strong organizational skills and the ability to manage recurring deadlines.
- Ability to investigate discrepancies, identify root causes, and drive issues through to resolution.
- Excellent communication and interpersonal skills.
- Ability to handle confidential employee and financial information appropriately.
Preferred- Experience in an ecommerce, consumer products, retail, or other high-volume transactional environment.
- Experience working with a third-party payroll provider.
- Familiarity with payroll platforms and HRIS systems.
- Experience with intercompany transactions and reconciliations.
- Experience supporting external audits and tax filings.
- Previous experience in a rapidly growing organization.
- Experience improving or automating accounting workflows.
- Public accounting experience is a plus.
Benefits:- Health, dental, and vision
- PTO
- 401k
- Summer Fridays
- Wellness and commuter benefits
- Work with a fun, consultative team of experts
- Location - headquartered in SoHo, New York City with offices in San Diego, Hamburg and Bratislava
SALARY $100,000 - $110,000 per year
