Job DescriptionDepartment: Controller's Office
Sub-Department: N/A
Pay Grade: 121
FLSA Status: Exempt
Employment Status: Full Time
Reports to: Controller
Supervises: Administrative Technician, Financial Technician, and Financial Specialist II, III, IV
Position Code: CN3002
This position is deemed a safety sensitive position, and the selected hire is subject to the successful completion of a pre-employment drug screening.Current County Employees will follow the County Promotion/Demotion Policy.The starting salary is negotiable based on relevant years of work experience and education in a similar position. This position has the ability to work a hybrid work schedule (in office and remote) after 6 months of satisfactory work performance. Job Summary:This position directs and manages the County's three disbursement processes and assists, in an oversight capacity, the 1st Deputy Controller in the establishment and administration of the County's accounting, reporting and audit functions. This position also works with the Chief Clerk and other County senior management overseeing and managing the day-to-day financial aspects of County's operations.
Essential Job Functions:- Serves as a primary advisor to Controller, establishing fiscal policies within the scope of the Office and making recommendations to County administration on the Controller's behalf. Executes the legal authority of the Controller on all committees and in all appointed roles and in his/her absence.
- Executes responsibilities mandated to the Controller by County Code:
- Supervise the fiscal affairs and official acts of all County officers or other persons who collect, receive, hold or disburse the County's money and other assets (County Code 14902).
- Prescribe the form and manner, and any changes thereto, of keeping the County's official books and financial records to all County employees (County Code 14905).
- Directs the County's three disbursement processes (Accounts Payable, Payroll and Retirement):
- Research, interprets and identifies all legal, regulatory and management directives that are required for compliance within the County disbursement processes, including all required planning and reporting to ensure compliance with all federal, state, and local tax, law and reporting requirements.
- Develops and implements County-wide policies, procedures and internal controls for and within the disbursement process to ensure compliance with all legal, regulatory and management requirements; and is responsible for enforcement and compliance.
- Identifies and makes recommendations to senior management of all cost saving measures and potential efficiency gains identified through disbursement analysis.
- Monitors and analyzes all instances of non-compliance with County disbursement policy and procedure; identifies causes of problems and develops remedial procedures.
- Identifies and communicates to Human Resources and/or County management all known violations or deviations of applicable County or regulatory payroll/timekeeping requirements; identifies causes of problems and develops or recommends remedial procedures.
- Administers several oversight functions on behalf of the Retirement Board:
- Interprets the legal and technical provisions of the County Pension Law (Pa Act 96) and the County's Pension Plan when required
- Oversees that plan administration and the County Pension Plan document are in compliance with IRS benefit plan requirements
- Facilitates the proper execution of Retirement Board agreements with consultants, actuaries, investment managers, and other vendors as authorized by the Board
- Reviews all monthly activity in the retirement fund, including overall performance of investment vehicles; alerts Retirement Board management if issues arise.
- Prepares annual financial report to fund actuaries attesting to correct application of accounting principles to retirement fund financials.
- Communicates with plan custodian and management regarding required operating funds needed in the Retirement plan based on cash flow forecasting.
- Acts as liaison between Purchasing, Finance, Human Resources and all County departments regarding disbursement issues.
- Coordinates with ERP/IMTO and assists in assessment of enhancements/modifications/changes required to the Infor ERP and the UKG Workforce Management system for the County disbursement and payroll process and ultimately approves for implementation.
- Assists in an oversight capacity, the 1st Deputy Controller for the Accounting and Internal Audit functions (both of which are under the direction and management of the 1st Deputy Controller):
- Participates in strategic planning processes for the County relating to accounting and auditing matters and the integration of technology to those issues.
- Serves integral role assisting in the development of accounting policies, procedures and practices and promotes and enforces consistent application of same
- Assists in developing and implementing County financial reporting procedures to ensure County compliance with complex, specialized governmental accounting principles (GAAP) and regulatory reporting requirements.
- Participates in the review of proper controls for all County financial systems.
- Works with other departments to assist in development of policies and reporting responsibilities in relation to financial management, budget, accounting and payroll.
- Analyzes, solves and directs solutions to problems/issues that arise in the day-to-day activities of the County's financial and operational processes; both independently and with Chief Clerk/other key senior management:
- Develops and assists in efforts of analysis and interpretation of statistical and accounting information to appraise operating results in terms of fiscal soundness and operating efficiency of the organization and identify possible corrective actions/best practices.
- Interprets and analyzes the financial impact of pending legislation or policy changes on the vast financial processes within the County and presents to appropriate County management technical and strategic advice along with recommendations of viable alternatives.
- Plans and develops various automated financial processes.
- Provides status of financial condition by collecting, interpreting, and reporting financial data.
- Prepares special reports by collecting, analyzing, and summarizing information and trends.as required/requested.
- Assists in the design and assessment of County information and reporting capabilities:
- Responds to all management requests for information.
- Supervises the preparation of reports and analyses for County management.
- Analyzes the financial information needs of County departments and develops reporting procedures to fulfill those needs.
- Guides financial decisions by establishing, monitoring, and enforcing policies and procedures.
- Evaluates the effectiveness of current systems and reports.
- Provide strategic advice while serving on various senior management committees.) bringing independent and objective advice to such committees due to insight gained by access to all County financial records as a result of experience and expertise gained with County fiscal operations and familiarity with legislation/regulations governing County operations.
- Assigns and distributes work functions for the Controller's disbursement groups.
- Responsible for the evaluation of performance of all Controller's Office disbursement/administrative employees, including determining training requirements, attainment of the skill level required to perform various tasks, and performing all disciplinary actions
- Develop, implement, and analyze department's performance measures for disbursement functions.
- Authorizes the payment of all odd or unusual payment requests to determine compliance with applicable law, regulation or policy.
- Resolves any issues with regulatory agencies regarding any required filings or reporting requirements/issues.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Minimum Requirements to Perform the Work:Education:- Bachelor's degree in accounting or a related field
- Advanced degree or professional certification (i.e. MBA, CPA) preferred
Work Experience:- Minimum of 7-10 years' progressive experience in financial management, preferably in the public sector.
BenefitsMedical Benefits:- Capital Blue Cross Medical Insurance
- Health Savings Account
- Wellness program with wellness incentives
- Capital Blue Cross Vision Insurance
- United Concordia Dental Insurance
Retirement Benefits:- County Retirement Pension
- 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
- Fully vested after 5 years of credited service
- Normal Retirement Options:
- Age 55 with 20 years of credited service
- Age 60 with any amount of credited service
- Voluntary 457b Deferred Compensation Plan
- Military Time Buy Back Options
Paid Time Off:- Vacation
- 10 days per year, accrued per pay period (Non-Exempt)
- 15 days per year, accrued per pay period (Exempt)
- Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
- Personal
- 3 Personal days per year, pro-rated based on starting date
- Sick
- 5 Sick days per year, pro-rated based on starting date
- 12 Paid County Holidays
- No waiting period to receive paid holidays
Additional Benefits:- Educational Assistance
- 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
- Public Service Loan Forgiveness (PSLF) - certain eligibility requirements must be met
- Employee Assistance Program
- Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
- Flexible Spending Account
- Dependent Care Account
- Short Term Disability
- Long Term Disability
- Life Insurance
