Gilbane is seeking a SCA Senior Staff Support that will serve as the School Construction Authority's on-site key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-tp-day operations.

• Support assigned construction management projects by attending job progress meetings and serving as a key administrative resource to project teams.

• Record, prepare, and distribute meeting minutes for project progress meetings, ensuring accurate and timely documentation of discussions, decisions, and action items.

• Enter and maintain meeting records and project documentation within designated project management systems, ensuring information is complete, accurate, and up to date.

• Travel between project sites as needed, approximately two to three times per week, while maintaining regular communication and coordination with the central office.

• Maintain comprehensive records of all project meeting documentation and related administrative materials.

• Demonstrate strong computer proficiency, exceptional attention to detail, and the ability to accurately capture and organize information in a fast-paced environment.

• Exhibit excellent listening, communication, and organizational skills while maintaining a professional demeanor and appearance in all work settings.

• Possess a valid driver's license and reliable transportation to support travel between project sites.

• Previous experience in the construction industry is strongly preferred and considered a significant advantage.

EXPERIENCE/EDUCATION

• Proficient in the English language, both verbal and written.

• High school diploma or General Education Diploma (GED) required.

• Minimum of two (2) years of full-time clerical, accounting, reproduction, administrative, or related office support experience.

KNOWLEDGE, SKILLS & ABILITIES

• Proficient in Microsoft Office programs 
• Strong technical and communication skills  
• Excellent organizational skills  
• Excellent problem-solving skills and ability to adapt to changing needs 
• Ability to work in a team environment 
• Ability to collaborate on a daily basis with project team  
• Proven capability to establish specific, measurable, attainable performance goals and holds others accountable for achieving them 
• Understanding of contract documents and specifications  

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For New York City, this ranges from $100,000.00-$130,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.