The Regional Events Coordinator will support single-day events (e.g., external/client-facing and internal/attorney-facing events) across the firm's practice and industry groups firmwide.

Essential Duties and Responsibilities: 

• Plan, coordinate, and track all single-day events including but not limited to dinners, happy hours, receptions, webinars, and virtual events (external/client facing and internal/attorney facing).

• Record and track firm tickets through TicketManager, a web-based ticket management software.

• Run virtual events and webinars through video communication platforms, On24 and Zoom.

• Create, maintain, and track events through InterAction, a client relationship management (CRM) database.

• Support the design, creation, communication, and tracking of firm invitations through e-marketing software.

• Develop and maintain relationships with travel partners.

• Provide support and expertise of firm travel platforms.

• Maintain billing and accounts payable for events.

• Responsible for department event deposits and invoices; timely submission and managing budget requirements for each event.

• Provide support and expertise for all events as needed.

• Update and maintain firm calendars ensuring accuracy to support business needs.

Knowledge, Skills, and Abilities:

• Service‐oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events.

• Ability to prioritize and complete multiple projects and/or simultaneous events with minimal supervision.

• Maintain confidentiality when handling matters for the firm and clients. 

• Able to communicate ideas or positions in a clear, efficient manner in handling all event matters.

• Display a keen attention to detail and be well-organized.

• Problem solver and highly responsive.

• Able to effectively multi-task and prioritize projects while meeting all appropriate deadlines; adaptable to rapidly evolving events environment.

• Proficient with Microsoft Word, Excel, Outlook, and PowerPoint

• Ability to travel to support firm events.

Education and/or Experience: 

• Bachelor’s degree from an accredited college or university; any combination of training, education, and experience that demonstrates the ability to perform the position's duties may be considered.

• Minimum of two (2) years' experience in event planning.

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.