Salary: $82,291.93 - $144,010.87 Annually
Location : Leesburg, VA
Job Type: FT Salary W BN
Job Number: 27-00847
Department: Sheriff's Office
Opening Date: 09/25/2026
Closing Date: 10/9/2026 11:59 PM Eastern
FLSA: Exempt
Grade: 129

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Introduction

The Loudoun County Sheriff's Office is looking for a full-time Records and Property Evidence Manager to join our team. The position is located within the Administrative and Technical Services Division at the Loudoun County Sheriff's Office Headquarters Building.

Job Summary

The incumbent manages the Records Section, Quartermaster Section, and Property and Evidence Section for the Sheriff's Office.

In overseeing and managing the operations of these assigned areas, serves as the Custodian of Records for the Sheriff and the Sheriff's Office; serves as the Freedom of Information Act (FOIA) Officer for the Sheriff and the Sheriff's Office and coordinates responses; manages Subpoena Duces Tecum requests for the Agency; and acts as the designated Records Retention Manager for the Agency. This position ensures compliance with evidence retention and destruction requirements; serves as the responsible party for the safekeeping of all evidence and property in the custody of the Sheriff's Office; provides professional advice to executive management; updates Sheriff's Office General Orders Manual; assists with budget preparation; handles difficult customer questions and complaints; investigates grievances; and coordinates the interview process and selection of candidates for assigned sections.

Essential Job Functions

• Maintains, reviews, and analyzes data to monitor program activity; manages the program budget; ensures program documentation is accurate and complete; and responds to requests for information.
• Serves as the Custodian of Records for the Sheriff and the Sheriff's Office, coordinating records retention and destruction for the agency. Final approver for records destruction and retention.
• Establishes and manages FOIA policies within the agency; coordinates FOIA requests; serves as FOIA Custodian for the Records Section; and provides professional guidance on FOIA requests.
• Ensures Agency policies are compliant with accreditation requirements; audits Agency compliance with accreditation standards; and provides proof of compliance for on-site audit by accrediting body.
• Contributes to the budget process for the Division; determines what is to be done and how the allocated resources are to be distributed and provides feedback and recommendations to the Division Commander about operations and equipment needs and issues.
• Formulates operational plans and strategies to accomplish specific duties, assignments, and/or objectives and to meet Department or service needs; supports the goals of the Agency, units, and/or community.
• Takes appropriate actions as outlined in Department General Orders and in accordance with other directives as may be issued by the Sheriff.

Hiring salary will be commensurate with experience.
Minimum Qualifications

Bachelor's degree in related field; four (4) years of related work experience including two (2) years of supervision; or equivalent combination of education and experience.

Job Contingencies and Special Requirements

Selection process includes review of the Applicant Screening Questionnaire and County employment application, in-person interview(s), and an intensive background investigation to include fingerprinting, credit check, driving record, and polygraph examination.

01

Do you have a bachelor's degree in related field and four (4) years of related work experience including two (2) years of supervision or equivalent combination of education and experience?

• Yes
• No

02

Are you a US citizen?

• Yes
• No

03

Do you have any tattoos on your hands (except a wedding band tattoo), head, face, or neck?

• Yes
• No

04

If you answered yes to the above question, are you willing to have them removed?

• Yes
• No

05

Have you ever been convicted of a felony?

• Yes
• No

06

Have you ever been convicted of a hate crime?

• Yes
• No

07

Have you ever been convicted of sexual assault?

• Yes
• No

08

Have you been convicted of an alcohol-related driving offense within the past 5 years?

• Yes
• No

09

Have you ever been convicted of domestic violence?

• Yes
• No

10

Have you ever been convicted of a crime that prevented you from carrying a firearm?

• Yes
• No

Required Question