We are seeking a highly organized, detail-oriented
Mandarin-speaking Administrative Coordinator to support a fast-paced real estate team. This role is primarily administrative, with exposure to both day-to-day operations and high-end luxury listings, including a $56M listing coming to market soon. It is ideal for someone who thrives behind the scenes, enjoys managing logistics, and communicates effectively in both English and Mandarin.
$50,000 - $250,000 a year
Operations & Administrative SupportProvide comprehensive administrative support to the team across buyer and seller transactions, including:
- Managing incoming buyer and seller inquiries and routing leads appropriately
- Assisting with transaction coordination from offer through closing
- Preparing documents, disclosures, and internal tracking systems
- Supporting listing preparation, including gathering property details and organizing marketing materials
- Maintaining accurate client records and databases
Showing & Scheduling Coordination- Coordinate and schedule all property showings on behalf of the team
- Communicate with clients, agents, and listing contacts in both English and Mandarin when needed
- Confirm appointments, manage calendar logistics, and ensure scheduling accuracy
- Prepare detailed showing itineraries and access instructions
- Troubleshoot scheduling conflicts and last-minute changes efficiently
Client & Team Communication- Serve as a key point of contact for client communication, particularly for Mandarin-speaking clients
- Provide timely updates to clients, agents, and team leads
- Assist with follow-up communication after showings and client interactions
- Ensure a high level of professionalism and responsiveness at all times
Marketing & Listing Support- Assist with listing coordination, including marketing timelines and material preparation, specifically for a $56M listing coming to market soon.
- Support both entry-level and luxury listings, including high-profile properties
- Coordinate with photographers, staging companies, and marketing vendors
- Help manage online listings and ensure accuracy across platforms
Professional Qualities We're Looking For- Bilingual (Mandarin Required): Strong verbal and written communication skills in both English and Mandarin
- Detail-Oriented: Exceptional organizational skills with the ability to manage multiple tasks simultaneously
- Highly Responsive: Quick, clear communication with clients and internal team members
- Dependable & Professional: Strong sense of responsibility, discretion, and follow-through
Team-Oriented: Willingness to support various aspects of the business as needed
Why This RoleThis position offers the opportunity to be deeply involved in the operations of a high-performing real estate team, with exposure to both everyday transactions and luxury properties. It is ideal for someone looking to build a long-term career in real estate operations or administration while working in a dynamic, client-focused environment.
