Job Responsibilities:This role is not eligible for visa sponsorship. Candidates must have current and ongoing authorization to work in the United States.
About the RoleThe Procurement Business Office (PBO) System and Transformation Analyst supports procurement transformation, process standardization, and digitalization initiatives across the global Purchasing organization. The role is weighted primarily toward project and system management running cross-functional initiatives, managing stakeholders, and driving business outcomes and secondarily as the business owner of the Coupa platform.
This position leads cross-functional projects involving Procurement, IT, Engineering, Finance, Legal, and Supply Chain to improve efficiency, compliance, data quality, and user adoption, while also acting as the go-to resource for N.A.-based stakeholders on Coupa admin tasks.
Your ResponsibilitiesProject & System Management
- Lead procurement transformation initiatives and cross-functional project workstreams across Purchasing, IT, Engineering, Finance, Legal, and Supply Chain.
- Drive process development, standardization, and continuous improvement activities through structured, strategic programs.
- Define project scope, milestones, and success criteria; manage timelines, risks, and dependencies across initiatives.
- Develop and maintain global procurement policies, procedures, governance frameworks, and training methodologies.
- Own business case development, cost tracking, vendor management, and investment prioritization for procurement technology initiatives.
- Act as a business representative for procurement system initiatives and transformation programs, partnering with executive stakeholders to define strategy and prioritize initiatives.
- Lead change management and communication planning associated with system implementations, process changes, and transformation initiatives.
- Provide subject matter expertise on procurement technology, supplier governance, and business process optimization.
Coupa System Ownership
Serve as PBO's System Owner for the global Procure-to-Order (P2O) Coupa system, including Sourcing, Supplier Relationship Management (SRM), Contracting, Supplier Information Management (SIM), and Procurement modules.
- Act as business lead for Coupa enhancement management, integration management, system configuration, and user adoption.
- Manage the Coupa Contractors and Coupa "team" with weekly standups, tracking and organizing task in the team.
- Define business requirements and coordinate with IT and implementation partners on system enhancements, integrations, and process improvements.
- Lead the administration, enhancement, and continuous improvement of Coupa and related procurement technology platforms.
- Coordinate user acceptance testing (UAT) and validate system enhancements prior to release.
- Maintain the resource library, system documentation, and training materials for Coupa and other managed systems.
Coupa Support & Enablement
- Serve as Level 2 contact for Purchasing stakeholders on Coupa- support related questions, issues, and process guidance.
- Deliver Coupa training, onboarding, and user support content tailored to teams and business processes.
- Coordinate with IT, system vendors, and business stakeholders to troubleshoot issues and implement improvements.
- Support the Purchasers together with IT for various system related enhancements towards Magna's suppliers.
- Ensure Procurement information, process documentation, and Coupa-related communications remain current, accurate, and accessible.
Supporting Responsibilities
- Support supplier master data governance, including onboarding, maintenance, classification, harmonization, and lifecycle management across procurement and ERP platforms.
- Administer and maintain the Global Electronics Procurement SharePoint environment, including content, permissions, and site governance.
- Support Power BI reporting and dashboard activities for spend visibility, supplier performance, and transformation initiatives, as needed.
Who we are looking for- Bachelor's degree in Business, Supply Chain, Information Systems, Engineering, or a related field.
- +5 Years experience in Project Management in a Supply Chain or related role.
- Demonstrated experience leading cross-functional projects or transformation programs, ideally within procurement, purchasing, or IT-enabled business change.
- Hands-on experience with Coupa (Sourcing, SRM, Contracting, SIM, or Procurement modules)
- Familiarity with supplier master data governance, supplier onboarding, and Electronics RFX processes.
- Experience with SharePoint administration and business process documentation.
- Experience with Power BI, reporting tools, or business analytics is a plus.
- Strong stakeholder management, communication, and organizational skills; comfortable operating across global teams.
- Ability to balance strategic project leadership with hands-on, day-to-day platform support.
LIMITATIONS AND DISCLAIMERThe above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their supervisor in compliance with federal and state laws.
HEALTH AND SAFETY- Ensures all Company policies, procedures, plant standards, and safety rules are consistently adhered to.
- Displays a positive attitude towards safety, works safely and follows all the Company's safety policies and procedures.
- (US) Complies with all Health, Safety and Environmental standards in accordance with the Magna Employee Charter, the Occupational Health & Safety Act, and the Michigan Occupational Health & Safety Act.
- (ONTARIO) Complies with all Health, Safety and Environmental standards in accordance with the Magna Employee Charter, and the Occupational Health & Safety Act.
- Ensures all employees and visitors have a safe environment in that safety and housekeeping standards are maintained; and all hazards, unsafe actions, or unsafe conditions have been identified, corrected, and/or eliminated.
- Responds to and investigates all reports of injuries, accidents, illnesses, near misses and property damage immediately.
- Takes an active part in the division's safety program by performing regular workplace inspections, effectively investigates accidents/incidents promptly and assists in meeting or exceeding the division's safety goals.
- Normal amount of sitting and standing, average mobility to move around an office and plant environment, able to conduct normal amount of work on a computer.
Worker Type:Regular / Permanent
Group:Magna Electronics
