Purchasing Control Manager to strengthen the governance, visibility, and effectiveness of our indirect procurement activities.
This role will lead the development and execution of purchasing controls for indirect goods and services across the organization. The Purchasing Control Manager will partner with departments including Finance, IT, Human Resources, Marketing, Operations, Facilities, Engineering, and Legal to improve spend management, standardize procurement practices, negotiate supplier agreements, and ensure compliance with company policies.
The ideal candidate combines hands-on indirect procurement experience with strong financial acumen, process discipline, and the ability to influence stakeholders across multiple functions and locations.
This position will be based at our West Chester, PA headquarters and follow a hybrid schedule.
Primary ResponsibilitiesIndirect Procurement and Strategic Sourcing - Manage procurement activities for indirect goods and services, including professional services, IT hardware and software, facilities, maintenance, temporary labor, marketing, travel, office supplies, equipment, and other corporate expenditures.
- Develop and execute sourcing strategies that improve cost, service, quality, and supplier performance.
- Lead competitive bidding, supplier evaluations, negotiations, and contract-renewal activities.
- Consolidate fragmented purchasing activity and identify opportunities to leverage company-wide spending.
- Partner with internal stakeholders to define requirements, evaluate suppliers, and select solutions that meet business needs.
- Monitor market conditions and supplier trends to identify cost risks and sourcing opportunities.
Purchasing Controls and Compliance - Develop, implement, and maintain policies, procedures, and controls governing indirect purchasing.
- Establish clear approval workflows, purchasing thresholds, competitive-bid requirements, and documentation standards.
- Ensure purchase orders, contracts, approvals, and supplier records are complete and compliant before commitments are made.
- Monitor off-contract, unauthorized, and non-PO spending and partner with business leaders to address gaps.
- Support segregation-of-duties requirements and other internal financial controls throughout the procure-to-pay process.
- Partner with Finance and Internal Audit to support testing, documentation requests, and corrective actions.
- Maintain appropriate records to support audits, supplier reviews, and financial reporting.
Spend Management and Reporting - Analyze indirect spending to identify cost-saving, demand-management, and supplier-consolidation opportunities.
- Develop dashboards and reporting that provide visibility into spending, savings, contract utilization, policy compliance, and supplier performance.
- Track and validate negotiated savings, cost avoidance, and other procurement benefits in partnership with Finance.
- Monitor purchasing activity against budgets, contracts, and approved commitments.
- Present findings and recommendations to functional and senior leadership.
Supplier and Contract Management - Establish supplier-governance practices, including onboarding requirements, performance reviews, risk assessments, and compliance monitoring.
- Partner with Legal, Finance, IT, and other stakeholders to review commercial terms, service-level agreements, insurance requirements, data-security provisions, and renewal conditions.
- Maintain visibility into active contracts, expiration dates, pricing commitments, and renewal timelines.
- Evaluate supplier performance using cost, quality, delivery, service, and risk metrics.
- Address supplier issues and lead corrective-action discussions when performance does not meet expectations.
- Support supplier-diversity, sustainability, and risk-management initiatives as applicable.
Process Improvement and Cross-Functional Partnership - Evaluate the end-to-end procure-to-pay process and implement improvements that increase efficiency, control, and user adoption.
- Standardize purchasing practices across departments and company locations.
- Partner with Accounts Payable to resolve invoice, purchase-order, receiving, and payment discrepancies.
- Support procurement-system enhancements, workflow automation, supplier-data improvements, and reporting initiatives.
- Develop purchasing tools, templates, training materials, and communication resources for internal stakeholders.
- Provide guidance to business teams on sourcing, contracting, purchasing, and supplier-management practices.
- Promote a culture of accountability, transparency, and responsible spending.
Qualifications - Bachelor's degree in Supply Chain Management, Business Administration, Finance, Accounting, or a related field.
- Seven or more years of progressive procurement, sourcing, purchasing, or supply chain experience.
- At least three years of experience managing indirect procurement categories or purchasing-control processes.
- Demonstrated experience leading sourcing events, supplier negotiations, contract management, and spend analysis.
- Strong understanding of procure-to-pay processes, purchase-order controls, approval workflows, and financial compliance.
- Experience developing or improving procurement policies, procedures, and internal controls.
- Ability to manage multiple categories, projects, and stakeholder relationships in a fast-paced environment.
- Strong analytical, financial, negotiation, and problem-solving capabilities.
- Excellent written and verbal communication skills, including the ability to influence stakeholders at multiple organizational levels.
- Advanced proficiency in Microsoft Excel and experience working with ERP, procurement, contract-management, or spend-analytics systems.
Preferred Qualifications - Experience supporting indirect procurement within a manufacturing, consumer products, distribution, or multi-site organization.
- Experience sourcing categories such as IT, professional services, facilities, temporary labor, marketing, logistics, or corporate services.
- Familiarity with QAD or another manufacturing ERP system.
- Experience with Power BI or similar reporting and data-visualization tools.
- Professional certification such as CPSM, CIPS, CPM, or CSCP.
- Experience supporting internal or external audits and implementing corrective actions.
Success Measures - Increased indirect-spend visibility and purchasing-policy compliance.
- Reduction in unauthorized, off-contract, and non-PO spending.
- Documented cost savings and cost avoidance.
- Improved contract coverage and supplier consolidation.
- Stronger supplier performance and risk management.
- More efficient and consistent procure-to-pay processes across the organization.
