PURCHASING ANALYST

City of Toronto • $87K — $96K *

Toronto, ON M3C 0E3In-Person

Education, Government & Non-Profit

Less than 5 years of experience

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Job Overview by Ladders

Qualifications

Post-Secondary Education in a related field and/or purchasing designation.
Extensive procurement experience in a governmental or public sector.
Experience in purchasing functions and analysis with large data sets.
Proficiency in Microsoft Office Suite for reporting and data management.
Strong customer service skills managing internal client interactions.
Excellent interpersonal skills for effective communication at all organizational levels.
Ability to work independently and meet strict deadlines.

Responsibilities

Conducts research and analysis for purchasing, including RFQs and RFPs.
Advises and trains clients on purchasing procedures and automated systems.
Monitors compliance with purchasing regulations and assists in interpretation.
Acts as the technology procurement contact with the PMMD.
Coordinates commodity estimates and blanket contracts across the division.
Supports development and implementation of divisional purchasing practices.
Researches and prepares reports on purchasing activities and corporate issues.

Benefits

Full-time permanent position with stable working hours.
Opportunity to work within a government organization.
Exposure to a variety of purchasing and procurement activities.
Chance to directly impact public sector purchasing efficiency.

Full Job Description

Job ID: 63983
Job Category: Finance, Accounting & Purchasing
Division & Section: Solid Waste Management Services, SWM Business Services
Work Location: Metro Hall, 55 John St, Toronto, ON M5V 0C4
Job Type & Duration: Full-time, Permanent Vacancy
Hourly Rate and Wage Grade: $42.28 - $46.31, Wage Grade 11, TF0296
Shift Information: Monday to Friday, 35 Hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 15-Jul-2026 to 28-Jul-2026

Job DescriptionReporting to the Manager, Integrated Technology Systems, the Purchasing Analyst provides purchasing support to Solid Waste Management Services, as follows:

Major Responsibilities:

Provides research, analysis, and support with purchasing and coordination in the development of RFQs, RFPs and Tenders with respect to identification of product/service specifications, contract deliverables, terms, annual estimates across the Division, ensuring appropriate provisions are included and enters sourcing requests into Ariba.
Provides support, advice, and training for clients within Solid Waste Management Services relating to purchasing procedures and automated systems (SAP, Ariba).
Monitors divisional compliance with City, Provincial and Federal purchasing regulations, and requirements, e.g., Health and Safety, Fair Wage, Municipal Codes 195 and 71, and assists in this interpretation.
Lead technology procurement contact for the division with the City of Toronto Purchasing & Materials Management Division (PMMD).
Monitors existing blanket contracts and co-ordinates commodity and services estimates across the division; and where applicable and acts as the Blanket Contract lead.
Provides support in the development and implementation of purchasing practices for the clients within Solid Waste Management Services, such as preparing, issuing, receiving, evaluating, and awarding of Divisional Purchase Orders (DPOs).
Assists in the development and maintenance of a technical specification library.
Prepares and writes reports and/or purchasing documents for Division staff, Committee and Council concerning purchasing related issues (e.g., over-expenditures, requests for sole sourcing, extensions, contract awards).
Reviews and recommends possible time frames, annual estimates, product specifications for term quotations to set-up new and/or renew blanket contracts.
Maintains a running evaluation of the divisional purchasing activities (e.g., divisional purchase orders, blanket contracts, purchase orders).
Research information on price change of specific commodities for estimating of future inflation costs and feasibility of extending contracts where options exist.
Researches and prepares reports on corporate issues.
Updates and monitors information in databases used for divisional statistics on purchasing activity and policies and procedures.
Extracts information from the Financial Information System (SAP) to compile information relating to purchasing activity, history, benchmarking, and information as it relates to economic purchasing of goods and services required by client divisions.

Key Qualifications:

Your application must describe your qualifications as they relate to:

Post-Secondary Education in a related field and/or a purchasing designation or an equivalent combination of education and experience.
Extensive practical procurement experience in a governmental environment or broader public sector (BPS), i.e., development and preparation of RFXs, evaluation and award.
Considerable experience in performing purchasing functions and analysis related to the areas listed above and in working with large amounts of data and the ability to apply analysis methodologies to complete projects of various terms and complexities.
Considerable experience using Microsoft Office Suite: Word, Excel, and PowerPoint software to develop and maintain reports, spreadsheets and database information as well as financial information system involving purchasing.
Considerable experience managing internal customer interactions to ensure consistently excellent customer service to clients.

You must also have:

Highly developed interpersonal skills, ability to interact effectively with all levels of staff in the organization, outside service agencies and the public in a professional manner.
Ability to work independently with minimum supervision to plan and execute tasks or assignments and work under strict time constraints to meet deadlines.
Excellent problem-solving skills to analyze requirements, develop or recommend solutions to implement and/or enhance projects or statistical bases.
Ability to organize and prioritize multiple projects and to work effectively in a fast paced, consistently changing environment.
Excellent written and oral communication skills (i.e., in dealing with Council, City staff and General Public).
Working knowledge of the Purchasing Bylaw, Financial Control Bylaw, policies, applicable legislation, and procedures.
Ability to communicate effectively to prepare written reports to clearly explain issues, recommend resolutions, display statistical findings and data in an understandable format.

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