Salary : $76,939.20 - $120,993.60 Annually
Location : Irvine, CA
Job Type: Full-Time
Job Number: 3871
Department: Public Safety
Division: Support Services
Opening Date: 08/31/2026
Closing Date: 9/14/2026 11:59 PM Pacific

Description
Current Employees

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External Applicants:

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The City of Irvine seeks a passionate and motivated individual to join the Irvine Police Department's Records Division as a Public Safety Lead Records Specialist. At the City of Irvine, we strive to make a difference within a progressive, forward-thinking organization in an environment that embraces diversity, creativity, and respect.

The Records Bureau is open 7 days per week and shifts operate from 6:00 a.m. - 12:00 a.m. This position requires shift work including hours during evenings, weekends, and holidays.

Your Impact

• Provides leadership and guidance to records personnel to ensure compliance with established policies and procedures; explains work procedures and methods; performs or assists with the most complex, difficult, or sensitive duties
• Observes and strictly enforces security regulations and procedures pertaining to the processing, maintenance and release of highly confidential records and reports.
• Coordinates the documentation for court cases and prepares statistical data.
• Daily interactions with the community, police personnel, and City staff to provide accurate information.
• Operates a variety of databases including Microsoft Office (Word, Excel, and Outlook),OnBase, Motorola, ELETE.
• Coordinates, administers and monitors mandated Proficiency Testing for all certification levels in NexTest. Ensures all required CLETS forms are maintained and up-to-date for all unescorted access.
• Find additional information in the job description.

Minimum Qualifications

• Associate degree in business, secretarial science, computer science or a related field.
• Two years of clerical or secretarial experience including public safety records management.
• Any combination of education and experience that provides equivalent knowledge, skills and abilities.

Best Fit

• Experience managing and training staff in a Public Safety environment.
• Detail oriented, strong organization skills, and a team player.
• Experience working with records databases. Preferable experience in a Public Safety field.
• Effective communicator and ability to work with a variety of individuals.
• Ability to provide creative recommendations or solutions to issues.
• Excellent ability to memorize codes and regulations pertinent to the role.
• Flexible, with the ability to work in a fast-paced environment.

All applicants must be able to pass the Public Safety background check process. This includes, but is not limited to, the review of: legal documents, police and driving records, credit profiles, motor vehicle insurance, vehicle operations, prior employment records, and performance reviews. Information about the public safety background process may be found at our page.

Your TeamIrvine is recognized as one of America's Best Places to Live, according to Money Magazine. The City of Irvine features an array of entertainment and recreational opportunities including exceptional parks, open space preservations, sport complexes, and master-planned communities.The provides exceptional service, innovative programs, and diverse cultural experiences in vibrant and sustainable spaces. Irvine is recognized as America's Safest City for 17 years in a row based on low violent crime rates compared to other cities of similar size.The ProcessThe selection process will include an examination, oral interview(s) and a prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization.

01

Please describe any prior experience you have working for a Public Safety department. List the agency, your title and years of employment. If no experience, please indicate N/A.
02

Please describe any prior experience you have maintaining confidential or sensitive information. Include where you gained this experience, your role and dates of employment. If no experience, please indicate N/A.
03

What experiences have prepared you for this position? Please briefly explain.
04

Please describe your experience supervising staff. List where you obtained this experience and your role in supervision.
05

Please list all types of records management systems you have worked with. If no experience with records management systems, indicate N/A.
06

This position may require you to provide matron duties in our custody facility. This includes pat-down searches of female prisoners, as well as monitoring them while using the restroom. If applicable, please describe any problems or hesitations you may have in being assigned this duty.
07

Information about the public safety background check process may be found at: http://www.cityofirvine.org/irvine-police-department/employment. Do you understand that you are required to pass the public safety background check process in order to be considered for this position?

• Yes
• No

08

Please describe your personnel leadership approach and your experience with recruitment/selection of employees, training, evaluating work performance, team building and morale. If no experience, please indicate N/A.
09

Briefly explain your motivation for applying for this position and the skills and abilities you possess that will benefit the Records unit.
10

The Irvine Police Records division is staffed seven days a week from 6:00 a.m. to midnight. Do you understand that you will be required to rotate shifts, work weekends and holidays?

• Yes
• No

Required Question