Job SummaryUnder general supervision, this position is responsible for planning, scheduling and administration of competitive and sole-source proposal efforts, including editing segments of proposals projects. Position responsibilities include maintaining a proposal library, proposal development activities including strategy, planning, writing, coordinating with graphic designers, desktop publishing, proofreading/reviewing drafts and technical content, and preparing the proposal compliance matrix and schedule. Ensures proposals are developed in accordance with the request for proposal (RFP) specifications and Company standards and participates in the collection and accumulation of appropriate cost, schedule, and technical elements.
Interacts with internal and may interact with external personnel; and, participates in cost and pricing reviews with management and customer representatives. May provide input to management on short and long term proposal planning.
DUTIES AND RESPONSIBILITIES: - Develops and edits non-technical sections of proposals and assists technical authors in maintaining requirements.
- Participates in cost and pricing reviews with management and customers and ensures that proposals are well written and meet the RFP requirements to ensure compliance and Company standards.
- Participates in cost and contractual input; identifies issues and recommends solutions.
- Participates in the preparation of pre-proposal and proposal related submissions, RFI - Requests for information, as well as recommending the layout of the proposal.
- Participates in developing recommendations for changes in proposal policies and standards, and maintains various electronic databases.
- May assist in preparing white papers and PowerPoint presentations (slide decks), describing the organization's various projects and technical capabilities.
- Maintains strict confidentiality of sensitive information.
- Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
Job Qualifications- Typically requires a Bachelor's degree in English, Journalism, Technical Writing, or related discipline and three or more years of progressive professional commercial or government proposal experience.
- Equivalent professional proposal experience may be substituted in lieu of education.
- Must have a general understanding of proposal concepts, principles and theory; knowledge of FAR and related governmental rules and regulations; and experience demonstrating a broad and practical application of those principles, concepts, and practices.
- Must possess the ability to understand new concepts quickly; apply them accurately throughout an evolving environment; organize, schedule and coordinate work phases; and, determine the appropriate approach at the task level or, at the project level to provide solutions to a range of moderately complex problems.
- Must have strong communication, computer, documentation, presentation, and interpersonal skills, the ability to work independently and as part of a team; able to perform moderately complex tasks in one technical proposal area; and, lead a team of less experienced support and/or professional employees on semi-routine tasks.
- The ability to obtain and maintain a DoD secret clearance may be required.
- Able to work extended hours and travel as required.
Must Have: - Microsoft Word expert skill level or the ability to acquire expert-level MS Word training immediately after hire that requires minimal oversight and proofreading before going to internal or external customers.
- A collaborative spirit, able to work closely with cross-functional departments, able to pivot on strategy and execution, and receive feedback and direction easily
- High attention to detail
- Eye for design and layout of a proposal
- Excellent grammar/editing skills
Good to have: - Experienced using Microsoft Project and Adobe PDF
- Experience with AI tools and editing tools (Visible Thread)
- Shipley Method or APMP Proposal Management process knowledge
