General Atomics Aeronautical Systems, Inc

Project Administrator III

General Atomics Aeronautical Systems, Inc • $75K — $95K *
Poway, CA 92064In-Person
Business Services
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree in Business Administration or related field; six years of project administration experience.
  • Understanding of project administration principles and techniques.
  • Proficient in organizing and coordinating work to meet project deadlines.
  • Ability to quickly grasp and implement new concepts in a dynamic environment.
  • Strong customer focus with analytical problem-solving skills.
  • Excellent verbal and written communication skills for documentation and presentations.
  • Familiarity with M365 products like MS Excel, Project, and SharePoint is a plus.

Responsibilities

  • Assist in all operational aspects of the Leading Edge Café.
  • Deliver exceptional customer service to internal and external partners.
  • Manage daily operations encompassing planning, design, and scheduling.
  • Ensure project milestones are achieved and communicate progress to stakeholders.
  • Analyze situations and provide guidance to project managers and clients.
  • Conduct presentations for both internal and external audiences.
  • Support less experienced staff by providing direction and mentorship.
  • Coordinate business visitor activities, including logistics and hospitality.
  • Facilitate facility tours and provide informational support.
  • Assist in the planning and execution of company events and functions.
  • Help manage ASI Finance TV and support leadership project activities.
  • Maintain confidentiality and adhere to safety and legal regulations.

Benefits

  • Opportunity to collaborate with various departments and stakeholders.
  • A dynamic work environment where roles may evolve based on project needs.
  • Chance to lead initiatives in a fast-paced operational setting.
  • Supportive of professional development and mentorship opportunities.
  • Involvement in company-wide events and programs.
Full Job Description
Job Summary

With general direction, this position is responsible for assisting with the administration of operational aspects of ongoing projects and people connection activities. Exercising judgment within generally defined precedents and policies, participates in developing plans to ensure that activities achieve desired results, initiates project(s), and participates in development of project design and schedule to meet overall objectives. Builds and maintains excellent relationships with internal / external customers.

DUTIES AND RESPONSIBILITIES:
  • Leading Edge Café Operations Specialist: assists the Leading Edge Café Coordinator in all aspects of operations for the Leading Edge Café. This includes but is not limited to coordinating with other GA&A departments, managing reservations, Process, Procedures, SharePoint, Events, Vendor Relationship Management, etc.
  • Customer Service: Provides extremely high level of personalized, meticulous service in all interactions and support activities regardless of level or role within the organization and outside of the organization (including external partners, vendors, etc.).
  • Daily Operations Management: Perform the day-to-day operations of ongoing projects, including planning, design, and scheduling.
  • Project Plan Integration and Analysis: Ensure project milestones and delivery requirements are met and communicate with all key parties involved.
  • Problem Solving and Guidance: Analyze data and situations, develop solutions, and guide actions with project managers, line managers, and clients.
  • Presentations: Make internal and external presentations as needed.
  • Support to Less Experienced Staff: Provide direction and support to less experienced professional staff.
  • Business Visitor Coordination: Assist with all aspects of customer business visits, both virtual and onsite. Cultivate professional relationships and cross collaboration with other departments that allow for immediate responses to scheduled and/or last-minute visit requests, enabling smooth coordination of essential services including but not limited to: ordering catering, booking conference rooms, arranging professional tour guides, creating agendas, booking transportation, escorting visitors, requesting event photography, processing visit requests for US and foreign visits, approve welcome signs, assist with badging, etc.
  • Facilities Tours Host & Escort: Assist with facility tours, providing informative experiences.
  • Event Planning and Execution: Support the planning and execution of functional and large company events such as the holiday year-end event, GA-ASI family picnic event, etc.
  • ASI Finance TV Support: Help evolve, mature, and sustain ASI Finance TV.
  • Leadership Initiatives Support: Assist senior leaders with project management activities, including recaps, action item management, and status updates.
  • Organizational Support: Support the organization with tactical tasks to optimize operational execution.
  • Confidentiality Maintenance: Maintain strict confidentiality of sensitive information.
  • Safety Compliance: Work safely according to established procedures and practices.
  • Legal and Regulatory Compliance: Observe all laws, regulations, and applicable obligations during business conduct.
  • Other Project Administration and/or Organizational Services relevant/related duties and tasks as required.
  • This position will be on a non-standard shift, currently scheduled from 11am to 8pm.

Job Qualifications

  • Typically requires a bachelors degree in Business Administration or a related discipline and six or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education.
  • Must demonstrate a complete understanding of project administration principles, theories, concepts and techniques.
  • Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.
  • Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes.
  • Must be customer focused and possess:
    • the ability to identify issues, analyze data and develop solutions to a variety of complex problems;
    • strong analytical, verbal and written communication skills to accurately document, report, and present findings;
    • strong interpersonal skills enabling an effective interface with other professionals;
    • good computer skills; and strong executive presence.
  • Ability to work independently or in a team environment is essential as is the ability to work extended hours as required.
  • Aptitude to learn and/or existing experience in M365 products (e.g., MS Forms, Excel, Project, Planner, Lists, Power Apps, Power Automate, SharePoint Online, etc.) is preferred.

About General Atomics Aeronautical Systems, Inc

General Atomics Aeronautical Systems, Inc. (GA-ASI) is a leading designer and manufacturer of remotely piloted aircraft (RPA) systems, radars, and electro-optic and related mission systems, including the Predator® RPA series and the Lynx® Multi-mode Radar. GA-ASI provides long-endurance, mission-capable aircraft with integrated sensor and data link systems required to deliver persistent situational awareness and rapid strike capabilities. The company is headquartered in Poway, California, and has additional offices and facilities around the world.
Learn more about General Atomics Aeronautical Systems, Inc
Size
14,000 employees
Industry
Aerospace & Defense
Founded
1955
* Ladders Estimates

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