Job Description

The Project Specialist is a high-impact legal operations role within Con Edisons General Litigation Department. You will help drive outside counsel management, litigation workflows, reporting, and executive support, ensuring critical matters move forward with accuracy, efficiency, and strong operational discipline.

This role is ideal for a detail-oriented professional who thrives in a fast-paced legal environment and enjoys bringing structure to complex work. You will partner with senior legal leaders, attorneys, and outside counsel while contributing to process improvement, legal operations modernization, and data-driven decision support.

This role offers the opportunity to contribute to a sophisticated in-house litigation function and help improve how critical legal work gets done. It is an excellent fit for a professional who wants to grow their impact in legal operations while working on meaningful, high-visibility matters.

Responsibilities

Core Responsibilities

• Coordinate General Litigations Outside Counsel Program, including matter transfers, file coordination, documentation, and workflow management.
• Facilitate the transfer of litigation matters and related records to outside counsel with accuracy and timeliness.
• Serve as a key point of contact for outside counsel and internal stakeholders, providing responsive and professional support.
• Prepare and manage legal documentation related to outside counsel engagement, settlements, subpoenas, and matter administration.
• Manage and assign non-party subpoenas and other subpoena related workflows in accordandce with department procedures.
• Maintain accurate matter data across legal systems and support efficient case assignment and tracking.
• Schedule and organize General Litigations annual all-day CLE program.
• Develop reports, dashboards, and executive-ready materials that support litigation oversight and decision-making.
• Track litigation, insurance, and accrual data in support of department reporting and operational management.
• Provide high-level operational and administrative support to senior legal leadership and the General Litigation team.
• Identify opportunities to improve processes, streamline workflows, and strengthen the use of legal technology and automation.

Qualifications

Required Education/Experience

• Master's Degree and at least 2 years of related experience or
• Bachelor's Degree and 3 years of related work experience or
• Associate's Degree and 5 years of related work experience or
• High School Diploma/GED and 10 years of related experience.

Relevant Work Experience

• Experience in legal operations, litigation support, outside counsel coordination, law firm administration, or a comparable legal environment, required.
• Experience managing legal workflows, case transfers, and litigation-related documentation, required.
• Experience supporting legal spend, billing, accruals, or related reporting, preferred.
• Strong analytical, organizational, and communication skills, required.
• Advanced proficiency in Microsoft Office and experience with SharePoint, databases, and legal matter management systems, required.

Licenses and Certifications

• Driver's License Required

Additional Physical Demands

• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
• Ability to travel within the Companys service territory, as needed.
• Must be available to assist during system emergencies by performing a System Emergency Assignment, which may require off-hour and weekend response.
• Comply with all company policies and procedures, including health, safety, environmental, and standards of business conduct requirements.

Benefits:

We are dedicated to supporting the physical, mental, and financial health of our employees and their families. This commitment extends beyond the workplace to foster personal growth and holistic wellbeing. Our life-changing rewards package includes:

• Rich medical & pharmacy benefits, including vision benefits
• Dental benefits
• Health Savings Accounts
• Health Care and Dependent Care Flexible Spending Accounts
• 401(k) with robust matching
• Employer paid Pension Plan
• Employee Stock Purchase Plan with a generous matching contribution
• State of the art Employee Assistance Program
• Paid Parental Leave
• Generous paid time off plus paid holidays
• Family support: emergency backup child, & elder care assistance
• Social responsibility and volunteer opportunities
• Employee discount program
• Commuter Benefits
• Culture of growth and learning: career development; tuition reimbursement; recognition program
• Life and Long-Term Disability Benefits

*Please be aware that some benefits may not apply to provisional or part-time job titles.