Summary:Vaxcyte has an opportunity for a Project Manager to manage complex, cross-functional initiatives focused on IT and Finance Systems implementations, ensuring smooth delivery across planning, requirements, system design, testing, deployment, training, and change management. This leader partners closely with finance teams, operations, IT, and vendors to deliver technology solutions that improve data integrity, operational efficiency, and strategic decision-making. Reporting into the Associate Director of Project Management, the ideal candidate will bring experience managing cross-functional teams, a deep understanding of financial and system implementation workflows, and the ability to drive clarity, alignment, and execution across diverse stakeholder groups.
Essential Functions:- Support day-to-day project management activities for ERP implementation, with a focus on Finance, Supply Chain, and Data/Analytics workstreams.
- Coordinate and manage recurring meetings, including scheduling, agenda preparation, and documentation of meeting minutes and action items
- Maintain and update key project management artifacts, including the project plan, RAIDD log (Risks, Assumptions, Issues, Dependencies, Decisions), and status tracking tools
- Prepare and update weekly and monthly project status reports and presentation materials for leadership and stakeholder updates
- Monitor progress across assigned workstreams, proactively identifying risks, issues, and dependencies, and escalating as appropriate
- Act as a communication liaison between workstream leads and program leadership to ensure alignment and timely information flow
- Participate in core team and cross-functional meetings, ensuring accurate roll-up of status, risks, and key decisions to program leadership
Requirements:- Bachelor's degree in project management, information technology, or a related field. Master's degree preferred. Other combinations of education and/or experience may be considered.
- Minimum 5 years of project management experience in IT system implementations, including work with finance applications. Other combinations of education and/or experience may be considered.
- Experience in biotechnology, pharmaceuticals, medical devices, or other regulated scientific environments preferred.
- Experience with change management frameworks.
- Familiarity with GxP validation practices and documentation.
- Proven success leading multiple projects in complex, multi-stakeholder organizations.
- Experience working with supply chain, finance, and IT teams simultaneously.
- Strong understanding of financial processes (budgeting, GL, AP/AR, procurement, reporting) and laboratory workflows (sample lifecycle, instrument data, QA/QC, data integrity).
- Advanced proficiency in Smartsheet, including; Complex project plan development, Automation workflows, portfolio and executive-level dashboards
- Demonstrated ability to build dashboards and reportingtools that summarize health, risks, KPIs, and resource status for leadership.
- High level of organization, analytical thinking, resourcefulness, and problem-solving.
- Ability to thrive in dynamic, high-growth environments with evolving priorities.
- Excellent verbal and written communication skills, with the ability to engage and influence stakeholders at all levels.
Reports to: Associate Director, Project Management
Location: San Carlos, CA
Compensation:The compensation package will be competitive and includes comprehensive benefits and an equity component.
Salary Range: $148,000 - $173,000 (SF Bay Area). Salary ranges for non-California locations may vary.
