SUMMARY The Project Manager is the primary interface between various business units (or business partners) and the IS teams. The Project Manager oversees the planning, implementation, and tracking of specific projects from beginning, an end and meets specified deliverables. They will be responsible for facilitating, prioritizing and communicating functional and technical requirements of large-scale projects to the IS teams. The Project Manager is required to coordinate the necessary activities in all areas of IS, as applicable for the successful completion of the assigned project.
ESSENTIAL DUTIES AND RESPONSIBILITIES- Define the scope of the projects in collaboration with senior management
- Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
- Determine the resources (time, money, equipment, etc) required to complete projects
- Develop a schedule for project completion that effectively allocates the resources to the activities
- Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as needed
- Determine the objectives and measures upon which the project will be evaluated at its completion
- In consultation with the appropriate manager, recruit, interview and select staff with appropriate skills for the project activities
- Manage project staff according to the established policies and practices of the organization
- Ensure that personnel files are properly maintained and kept confidential
- Ensure that all project personnel receive an appropriate orientation to the organization and the project
- Contract qualified consultants to work on the project as appropriate; partner with the Talent Acquisition team to ensure all consultant agreements meet compliance requirements
- Execute the project according to the project plan
- Develop forms and records to document project activities
- Set up files to ensure that all project information is appropriately documented and secured
- Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
- Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
- Write reports on the project for management and for funders
- Communicate with funders as outlined in funding agreements
- Monitor and approve all budgeted project expenditures
- Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
- Manage all project funds according to established accounting policies and procedures
- Ensure that all financial records for the project are up to date
- Prepare financial reports and supporting documentation for funders as outlined in funding agreements
- Ensure that the project deliverables are on time, within budget and at the required level of quality
- Evaluate the outcomes of the project as established during the planning phase
ADDITIONAL RESPONSIBILITIES- Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
- Demonstrates high level of quality work, attendance and appearance
- Adheres to all Company Policies & Procedures and Safety Regulations
- Additional duties as assigned as it relates to the position
SUPERVISORY RESPONSIBILITIESThis position does not have supervisory responsibilities
MINIMUM QUALIFICATIONS- 3 to 5 years planning and/or management experience
- 3-4 years (Bachelors in IT, or Business)
- eCommerce and Retail Store Technology experience
- Extensive experience with project management tools such as Jira or MS Project
- Experience leading projects in cloud environment
- PMP certification is an asset
- Ability to bridge across multiple SDLCs
- Ability to multi-task and manage multiple projects
- Strong communication & problem solving skills
- Excellent time management skills
- Proficiency in MS Word, Excel, Visio, PowerPoint
- System and/or Business Analysis experience preferred
- Process improvement experience preferred
