Position Scope:

Do you want to be part of an award-winning Construction & Design Team that prioritizes Culture, Growth, and Excellence? Are you a highly motivated, results-oriented individual who takes pride in your work? For us, these aren’t buzzwords – they’re The Oxford Way. At Oxford, we pride ourselves in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

As Project Manager in Oxford’s GTA Design and Construction portfolio, you will oversee commercial office projects from small renovations to full turn-key builds up to 50,000 sf. Additionally, you will be working in Oxford’s Retail Construction portfolio, consisting of retail units within Toronto’s PATH system, including coordinating new tenant buildouts and preparation of vacant suites for incoming tenancies.   

The Project Manager role will collaborate closely with the Construction Manager, Coordinator, and Operations and Property Management teams. You will be involved in project execution, communication & documentation, tenant coordination, drawing review and approval, start-up requirements, financial tracking, site monitoring, progress reporting, close-out documentation, and administration of tenant & landlord design and construction functions.

Job Description

As a member of this team, you will be responsible for:

• Building strong relationships with internal and external stakeholders

• Strong team leadership skills and ability to manage indirect reports in a collaborative manner.

• Drafting, reading and interpreting applicable lease documents.

• Assisting in the negotiation process with Leasing by providing details on scope of work and estimated related costs to building of the unit

• Communicate Oxford’s brand and design strategy to clients, provide guidance and assistance in client’s design phase to better expedite the  approval process. 

• Continually looking for ways to expedite projects

• Prepare project documentation, establish and define deliverables and prepare client drawing submissions /reviews schedule.

• Reviewing Landlord obligations/lease agreements and/or project objective

• Contribute/distribute design and construction reports (as required)

• Budget creation, analysis/recommendations

• Sourcing and hiring consultants applicable for projects and communicating requirements i.e. existing site reviews/specifics, outline scope of work, budget and timeline

• Partnering with the Operations/Property teams and their consultants ensuring that projects align with the properties criteria and standards.

• Reviewing/commenting and approving all Tenant and Landlord work drawings and specifications, amend/advise as required. Ability to provide feedback and options for fiscally challenged situations.

• Chairing/attending constructions site meetings, consultant coordination & leasing meetings

• Preparing of tender packages, reviewing, awarding and contractor orientation (building rules & regulations, H&S Policy)

• Evaluating tenders and proposals received from contractors, suppliers and consultants

• Monitoring construction activities, scheduling and budgets

• Negotiating contracts with contractors, architects and consultants;

• Administering contracts by monitoring the progress and cost of the projects on an ongoing basis to avoid schedule and cost over-runs, legal complications and/or claims;

• Interfacing with architects, designers and consultants to develop and ensure completeness of design, drawings and specifications, depending on project stream and stage of development

• Providing and evaluating alternative solutions for resolving site conditions as projects progress;

• Maintaining established rapport with City Officials, acting as main point of contact

To succeed in this role you will:

• 5+ years of experience, preferably relevant industry exposure (retail and/or commercial preferred)

• Diploma, undergrad or graduate degree in Architecture and Design, Building Technology Mechanical & Electrical Systems, Retail Design and Construction, Construction Coordination/Management or Project Management and/or related work experience

• Demonstrated knowledge pertaining to construction methods and procedures and project management.

• Must have contract administration & knowledge of construction contracts, consultant request for proposals, and understands how to review and carry out a bid analysis and award of different types of contracts

• General working knowledge of the Building Code and Industry related technology

• Relationships & positive reputation with local industry professionals, such as General Contractors, Consultants & trades

• The ability to take directions from multiple people simultaneously, to multi-task, organize and prioritize.

• The ability to manage multiple projects simultaneously

• Capable of working independently, self-motivated, and as a member of a team

• Ability to influence reason and develop strong relationship skills with both internal and external clients

• Demonstrate tact and diplomacy in problem solving/conflict resolution while being solution oriented and pro-active

• Flexibility with hours and ability to travel to multiple assets, when required (valid driver's license needed)

• Strong work ethic and a balanced approach to work and life

• Excellent written and verbal communication skills

• Ability to read and understand architectural/mechanical and electrical construction documents

• Proficiency in Adobe Acrobat and/or Bluebeam, SharePoint, Microsoft Suite.  General knowledge in AutoCAD an asset.