High school diploma or equivalent required; relevant degree in Mechanical Engineering or Construction Management preferred.
5+ years of mechanical construction project management experience.
Demonstrated experience in managing commercial HVAC, refrigeration, or plumbing projects.
Working knowledge of key mechanical systems including chillers, cooling towers, and kitchen equipment.
Experience with project financials, AIA billing, and interacting with GCs, owners, and engineers.
Responsibilities
Own commercial mechanical projects from award to closeout, ensuring accountability for safety and quality.
Review contracts and documents to identify scopes and risks; confirm technical feasibility.
Manage the submittal process and RFI tracking, ensuring timely approvals and communication.
Oversee change management and negotiate change orders with project stakeholders.
Develop and maintain project schedules, facilitating proactive coordination with other trades.
Own project financials, tracking budgets against actuals, and driving corrective action on variances.
Lead project buyouts and vendor selection, collaborating closely with internal departments.
Benefits
Comprehensive health, dental, and vision insurance.
Retirement savings plan with employer match.
Paid time off and holiday leave.
Professional development and training opportunities.
Flexible work arrangements where applicable.
Full Job Description
Project Manager
Job Functions
Own assigned commercial mechanical projects from contract award through final closeout. Serve as the primary point of accountability for safety, quality, schedule, cost, and customer satisfaction on each project.
Review awarded contracts and construction documents. Identify scope, exclusions, allowances, and risk items. Confirm technical feasibility of the sold scope with the Installations Department Manager and Foremen.
Manage the submittal process, prepare and route equipment and material submittals for approval by the Engineer of Record, General Contractor, and Owner. Track approvals and hold the project schedule accountable for on-time submittal completion.
Manage Requests for Information (RFIs) draft, submit, and track RFIs; incorporate responses into project documents; and communicate impacts to the field team.
Own change management, identify scope changes early, price and negotiate change orders with the General Contractor and Owner, and document approvals before proceeding with the work.
Develop and maintain project schedules in coordination with the General Contractor's master schedule. Look ahead 2• 4 weeks and drive proactive coordination with other trades, GCs, and Owners.
Own project financials, labor budget vs. actual, material cost vs. budget, subcontract commitments, change order recovery, and monthly gross profit reporting. Escalate variances early and drive corrective action.
Lead project buyout, select vendors and subcontractors, negotiate pricing and lead times, issue subcontracts and purchase orders in partnership with the Warehouse Manager, and track long-lead items (chillers, cooling towers, custom AHUs, controls hardware, specialty refrigeration).
Own project billings, prepare monthly Applications for Payment (AIA G702 / G703 or equivalent), track receivables, follow up on outstanding payments, and manage lien releases.
Attend Owner-Architect-Contractor (OAC) meetings, GC coordination meetings, and internal project reviews. Represent Kauai Mechanical professionally with all project stakeholders.
Coordinate closely with the Installations Department Manager, Foremen, and Field Leads on project execution, resource allocation, and field-level issue resolution. Support the field team on scope and technical questions.
Partner with the Warehouse Manager and Warehouse Lead on material staging, delivery timing, long-lead item tracking, and site logistics.
Manage permits and Kauai County Building Division / Department of Water coordination for assigned projects. Ensure inspections are scheduled and passed in a timely manner.
Own project safety in partnership with the field team, enforce site-specific safety plans, participate in pre-task planning, and ensure crew compliance with Kauai Mechanical, GC, and OSHA safety standards.
Own project quality, review installations against contract documents and industry standards; drive punch-list completion; support commissioning, startup, and Test & Balance activities.
Manage project closeout, as-built documentation, O&M manuals, warranties, training deliverables, final billings, retention release, and customer sign-off.
Maintain accurate project documentation in Service Titan and any project-management tools (Bluebeam, Procore, or equivalent) throughout the project lifecycle.
Communicate effectively with the Installations Department Manager, General Manager, and other departments on project status, risks, and opportunities.
Support proposal and estimating efforts when requested, pricing complex or high-risk elements, reviewing bid documents, and providing constructability input.
Any additional duties or responsibilities deemed necessary.
Job Qualifications
High school diploma or equivalent required; relevant degree in Mechanical Engineering, Construction Management, or a related field preferred.
Valid driver's license required, clean driving record preferred.
5+ years of mechanical construction project management experience, or equivalent combination of estimating and field experience.
Demonstrated experience managing commercial HVAC, refrigeration, or plumbing construction projects on new construction, TI, or retrofit work.
Working knowledge of commercial mechanical systems, chillers (air-cooled and water-cooled), cooling towers, VRF / VRV, RTUs, commercial kitchen equipment, refrigeration systems, ice machines, and BAS / DDC controls.
