Reports To: Senior Project Manager
Status: Full-time, Exempt
PROJECT MANAGER (K-12 LAND DEVELOPMENT)
Primary Areas of Focus:
- Professional Development
- Client Management
- Resource Management
- Proposals & Invoice Management
- Project Lifecycle
Core Responsibilities
- Manage, lead, and oversee all team activities, including production documents, client management, internal team management, and project financials.
- Develop project timelines, including phases, completion dates, and milestones, and establish workflow and project plan.
- Responsible for preparing contracts and proposals, including establishing the scope of work, schedules, and fees.
- Prepare and submit proposals to clients after SPM review; participate in new project interviews.
- Lead project kickoff, coordination, and closeout meetings with internal team members and external design partners (Architects, MEP, etc.).
- Serve as the primary client contact (School Districts, Charter Organizations) to understand goals, ensure the design meets their needs and specifications, and represent the client in public meetings.
- Monitor project health by reviewing project plans, design, budgets, billings, schedule, and progress.
- Delegate project tasks to team members promptly, provide clear direction on tasks and expectations on deliverables.
- Consult collaboratively with the external project team-specifically Architects and Landscape Architects-to achieve project goals.
- Responsible for invoice management, including change orders and additional services.
- Responsible for managing permit submittal processes and coordination with review authorities (Municipalities, County, State Fire Marshal, etc.).
- Provide quality assurance and control; provide direction to technical staff on project issues and general engineering principles.
- Oversee the technical engineering components of the project, including site grading, drainage, utilities, and off-site improvements.
- Increase the team's overall effectiveness by developing staff and aligning individual team member strengths with appropriate project tasks.
- Balance staffing and workload through collaboration with the team and SPM.
- Participate in new hire interviews and staffing selection.
- Conduct regular 1:1's with staff and performance reviews in alignment with the performance management cycle.
- Initiate lunch and learns for sharing new technology, school-specific design standards, or best practices.
- Responsible for completing personal timecards accurately and reviewing/approving associate timecards on time.
- Actively involved in developing future business and building relationships with existing school district clients.
- Communicate effectively internally and externally (inclusive of clients, sub-consultants, and educational agencies).
- Participate in the execution of strategic initiatives and evaluate company practices for continuous improvement.
- Be an ambassador for the firm at industry events and conferences (e.g., AASBO, AIA, or school board associations).
- Achieve a 60-70% Billable Utilization Rate.
- May manage $500k-$1.8M annually in projects and up to 4-8 staff members.
Preferred Skills & Experience
- Bachelor's degree in Civil, Environmental, or related Engineering field.
- Professional Engineering (PE) License required.
- Minimum of 10 years of experience with land development projects, with a significant portion dedicated to K-12 campus design or educational facilities.
- Proven record of success managing public and private school projects, including familiarity with student drop-off/pick-up stacking requirements and sports facility design.
- Professional knowledge of Microsoft Office, Civil 3D, Bluebeam, and Pipe Networks.
- Excellent communication and problem-solving skills; high level of emotional intelligence with the ability to interface with school boards and district facility managers.
- Ability to closely monitor project progress from a financial and schedule front with an eye for identifying scope creep.
- Strong understanding of civil engineering design processes, plan set preparation, and obtaining agency approvals (including jurisdictional requirements for school sites).
- Exceptional organization skills and attention to detail.
- Demonstrated ability to prioritize multiple tasks in a complex matrix environment.
- Valid driver's license and automobile insurance.
Physical Requirements
- Required to stand, walk, and sit.
- The position requires visits to school project sites occasionally.
- The position requires a normal range of hearing.
- The employee must be able to lift 40 lbs. occasionally.
- Requires prolonged sitting with 15% of the time spent bending and reaching.
- Must have manual dexterity sufficient to operate a computer keyboard and calculator.
Perks & Benefits
- Health, life, 401(k), dental and vision insurance
- Short-term, long-term disability insurance and leave
- Paid holidays
- Paid Time Off
- Bereavement leave
- Discretionary bonuses, if applicable
