Pennsylvania Medicine

Project Manager CPUP

Pennsylvania Medicine$80K — $95K *
Healthcare
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • Bachelor's Degree in Healthcare, Finance, Business Administration, or Management and 2+ years of relevant experience
  • Preferred Master's Degree in a related field
  • Project Management Professional certification is preferred
  • Proficient in Microsoft Visio
  • Strong skills in Microsoft Office Suite (Excel, PowerPoint, Word, Access)
  • Ability to utilize critical thinking in project management
  • Excellent communication skills across all organizational levels

Responsibilities

  • Collaborates with executive leadership to define and manage project scopes
  • Maintains project schedules, budgets, and overall client satisfaction
  • Facilitates regular project planning and status meetings with stakeholders
  • Oversees legal and contract management throughout the project lifecycle
  • Produces and presents status reports to various committees highlighting project progress
  • Develops and maintains departmental dashboards for tracking initiatives
  • Schedules and confirms logistics for COO's calendar and meetings
  • Compiles and prepares various reports for leadership and external communications
  • Organizes and manages internal and external events for the department
  • Contributes to the professional development of team members

Benefits

  • Opportunities for professional development and ongoing training
  • Collaboration with various departments within a prestigious healthcare system
  • Access to resources from a leading academic medical center
  • Flexible working hours within a structured full-time schedule
  • Exposure to a range of projects within healthcare management
Full Job Description
Location: Hospital of the University of Pennsylvania- 3400 Spruce St

Department: Radiation Oncology

Hours: Fulltime, Monday-Friday, Day

Summary: The Project Manager to the COO's Offices for the Department of Radiation Oncology is responsible for supporting leadership goals, strategic hospital and Health System programs and strategic partnership initiatives. The incumbent will provide expertise in project administration, communications, and event management to drive the success of multiple projects. The incumbent should have a passion for building relationships and exceeding client and management expectations within all levels of the organization. The Project Manager is also responsible for providing high-level administrative support by preparing reports, handling information requests, scheduling needs, managing confidential information and other needs of the COO. The incumbent must possess the ability to work with some degree of autonomy but must also interact and function as part of the departmental executive team.

The Project Manager within the Clinical Practices of the University of Pennsylvania (CPUP), is responsible for leading and managing key strategic initiatives in assigned areas across CPUP and the University of Pennsylvania Health System (UPHS). The Project Manager is tasked with the development of robust project plans that detail scope, specific actions, accountable parties, deliverable timelines, and communication / training specifics for key projects and initiatives both within the team and across the institution. The Project Manager is CPUP's primary liaison with other UPHS entities and is responsible for assigned internal communications, as well as being a key member of the department's team.

Responsibilities:

  • Works with Chair, COO and Chief of Staff to clarify projects and then manages those projects through the development lifecycle.
  • Manages client expectations and project status throughout the projects, ensuring that project goals, budgets and timelines are met.
  • Conducts project planning and status meetings with stakeholders to understand project requirements and communicate implementation methodology to the client.
  • Manage legal/contract execution life cycle including contract approval forms, version control, and management of contract milestones.
  • Provide periodic written status reports to multiple committees showing status compared to the work plan, issues, risk, and assignments/plans for resolution, resolved issues, problem log and status, upcoming major project situations, and adherence to project budgeted resources.
  • Build and maintain dashboards that support the work of the Department.
  • Coordinates all calendar scheduling for COO. Ensures all logistics are complete and confirmed.
  • Collects and compiles data, and other materials for reports, budgets, correspondence, board reports, charts, etc.; collates and assembles reports and documents.
  • Draft and edit, PowerPoint presentations, scripts, talking points, leadership messages, and other communications as relates to both internal and external outreach. Ensure messages are appropriately written for targeted audiences.
  • Collaborate with planning and analysis resources to access analytic support services, discuss project progress and ensure alignment of initiatives and in so doing interacts with enterprise-wide planning, and analytic support and marketing staff in order to coordinate efforts and share information.
  • Plan internal and external events.
  • Performs duties in accordance with Penn Medicine and entity values, policies, and procedures.
  • Other duties as assigned to support the unit, department, entity, and health system organization.
Other duties may include:

  • Determines scope and size of a project, as well as the requirements for each stage and builds a cohesive project plan with defined tasks and timelines.
  • Plans, directs, and coordinates project activities, manages resources and activities and maintains project focus by shifting priorities when necessary.
  • Manages systems and operational issues and is prepared to discuss through scheduling appropriate resources and utilizing communication tools. Participates in measurement activities, completes reports and provides project plan updates.
  • Delegates project tasks to interns when appropriate.
  • Coordinates assigned events. Plans/manages logistics for events, ensures departmental engagement, operates within budgetary guidelines.
  • Facilitates CPUP leadership rounds process, organizes, facilitates, and actively contributes to ad-hoc CPUP projects.
  • Organizes, facilitates, and actively contributes to standing committees.
  • Contributes to ongoing professional development of other team members.
Education and Experience:

  • Bachelor's Degree (Healthcare, Finance, Business Administration, or Management) AND 2+ years experience
  • Master's Degree (Preferred)
  • Project Management Professional certification (Preferred)
Skills and Abilities:

  • Microsoft Visio skills
  • Ability to use Microsoft Office (Excel, Power Point, Word, Access)
  • Ability to utilize critical thinking
  • Strong communication skills with all levels of staff and personnel

About Pennsylvania Medicine

The University of Pennsylvania is a private Ivy League research university in Philadelphia. It is the fourth-oldest institution of higher education in the United States and is ranked among the highest-regarded universities by numerous organizations and scholars. While the university dates its founding to 1740, it was created by Benjamin Franklin and leading Philadelphia citizens in 1749 . The University has four undergraduate schools as well as twelve graduate and professional schools. Schools enrolling undergraduates include the College of Arts and Sciences, the School of Engineering and Applied Science, the Wharton School, and the School of Nursing. Among its highly ranked graduate schools are its law school, whose first professor wrote the first draft of the United States Constitution, its medical school, the first in North America, and Wharton, the first collegiate business school. Penn's endowment is US$20.7 billion, putting it amongst the wealthiest academic institutions in the world, and its 2019 research budget was $1.02 billion. Penn was one of nine colonial colleges chartered before the U.S. Declaration of Independence when Benjamin Franklin, the university's founder and first president, advocated for an educational institution that trained leaders in academia, commerce, and public service. The campus, in the University City neighborhood of Philadelphia, is centered around College Hall, and notable landmarks are Houston Hall, the first modern "student union", and Franklin Field, the first double-decker college football stadium. Penn also is the home of the Morris Arboretum, the official arboretum of the Commonwealth of Pennsylvania, which is located 15 miles northwest of the campus, in the Chestnut Hill section of Philadelphia. The university's athletics program, the Quakers, fields varsity teams in 33 sports as a member of the NCAA Division I Ivy League conference.
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