Job Description
The Project Manager will assist the MOCS Executive Team. Candidates for this position are expected to be highly organized, entrepreneurial, innovative, and possess strong communication and relationship management skills.
DIVISION ASSIGNMENT AND CURRENT RESPONSIBILITIES
Under the direction of the MOCS Executive Team, the Project Manager will need to understand multiple business domains and quickly gain a broad understanding of all aspects of MOCS' operations to ensure effective prioritization and delegation of tasks. They will also need to be able to communicate effectively and build relationships across MOCS units to support their work. Please see the below listed responsibilities:
-Partner with the Director's Executive Assistant to strategically manage the MOCS Executive Team's calendars
-Track upcoming external engagements with City Hall, nonprofit sector leaders, construction sector leaders, and other key stakeholders and ensure that assigned MOCS staff deliver briefing materials on time
-Draft briefing memos and background documents to prepare MOCS Executive Team for meetings
-Track follow-up actions across the organization and ensure key deliverables are delivered on time
-Prepare agendas and minutes for Executive Team meetings
-Plan office-wide staff engagement opportunities, including the annual field day, staff appreciate party, and potluck
-Support MOCS Executive Team with organizational and administrative tasks to ensure smooth agency operations
-Identify and triage issues that are escalated to the MOCS Executive Team for appropriate handling
-Ongoing professional development to strengthen skills and increase knowledge in relevant areas of procurement, organizational skills, technology, government operations, and people management.
-Special projects, as assigned.
PREFERRED SKILLS
Demonstrate competency and/or history of consistent quality performance in the following areas of responsibility:
-Sound judgment and discretion
-Strong organizational skills
-Experience working with executive level leaders
-Experience managing high-volume calendars and deliverables
-Ability to succinctly and effectively communicate verbally and in writing
-Proven record establishing relationships quickly and effectively
-Customer service focused and result oriented
-Comfortable with ambiguity, taking initiative to define and execute critical tasks; and
-Flexibility in response to a fast-moving and evolving workload and shifting City and Agency needs
Additional Information
To best serve the City we represent, MOCS seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork, inclusion and respect.
To Apply
External Applicants, please go to www.nyc.gov/jobs and search for Job ID#: 781172
Current City Employees, please go to www.nyc.gov/ess and search for Job ID#: 781172
RESEARCH PROJECTS COOR(MA)-MGR - 0527A
Qualifications
1. Do you have a baccalaureate degree from an accredited college or university?
2. Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?
3. Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?
4. Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
