City of Toronto

PROJECT COORD TRANSIT EXPANSION OFFICE

City of Toronto • $89K — $132K *
Toronto, ON M3C 0E3In-Person
Transportation
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Post-secondary education in public policy, planning, economics, business administration, or related field, or equivalent experience.
  • Experience developing briefing notes, policy papers, and reports for senior management.
  • Experience coordinating and facilitating projects with defined objectives, milestones, and stakeholder communication.
  • Experience managing multi-stakeholder initiatives to ensure successful project completion.
  • Proficiency in Microsoft Office suite, particularly Excel for data management and manipulation.
  • Familiarity with municipal government processes and decision-making protocols.
  • Strong negotiation and interpersonal skills for maintaining stakeholder relations.
  • Excellent verbal and written communication skills for presenting complex information to diverse audiences.
  • Political acumen in handling public relations and sensitive information.
  • Strong attention to detail.

Responsibilities

  • Coordinate working groups and committees to gather input for transit expansion projects.
  • Implement plans, policies, and procedures tailored to project-specific needs in collaboration with partners.
  • Review and provide recommendations on cross-divisional transit expansion initiatives and reports.
  • Monitor and summarize proceedings from Council committees and intergovernmental meetings.
  • Establish and maintain relationships with City Divisions and agencies to ensure project alignment.
  • Support senior staff in managing complex projects and negotiating agreements.
  • Prepare reports, briefings, and presentations as needed.
  • Assist in organizational tasks such as setting agendas and documenting meeting outcomes.

Benefits

  • Full-time position with consistent Monday to Friday schedule.
  • Location in City Hall, enhancing access to civic resources and networking opportunities.
  • Engagement with diverse stakeholders, from municipal agencies to community organizations.
  • Involvement in significant transit expansion projects that impact urban mobility.
Full Job Description
  • Job ID: 66077
  • Job Category: Project Management
  • Division & Section: IDS Transit Expansion, Transit Program Mgmt & Planning
  • Work Location: City Hall, 100 Queen Street West
  • Job Type & Duration: Full-time, 1 Permanent Vacancy
  • Salary Range: $89,337.00 - $132,880.00, TM2432 and PTM2
  • Shift Information: Monday to Friday, 35 hours per week per week
  • Affiliation: Non-Union
  • Number of Positions Open: 1
  • Posting Period: 12-AUG-2026 to 26-AUG-2026

Job Description

Reporting to the Program Director, Strategic Program Support, the Project Coordinator will coordinate City activities related to transit expansion. In this role, staff will liaise and facilitate effective communication and coordination between City of Toronto divisions, Toronto Transit Commission, Metrolinx, Ministry of Transportation, and other stakeholders, as required for the implementation of one or more of the following projects, the Waterfront East Rapid Transit Line, Scarborough East Rapid Transit, GO Expansion, and/or SmartTrack. This includes working with a multi-disciplinary team of internal and external stakeholders to support the management of agreement negotiation, governance functions, and reporting to City Council.

Major Responsibilities

  • Coordinates intra-divisional, inter-divisional, and inter-agency working groups and committees to solicit input and comments to advance transit expansion projects, protocols and procedures.
  • Implements detailed plans, policies and procedures regarding program specific requirements including development of project charters, work plans and schedules in consultation with internal and external partners.
  • Reviews and provides recommendations on cross-divisional transit expansion projects, policies and reports.
  • Monitors and prepares summaries of various Council committees, agency boards and other intergovernmental tables/meetings as appropriate.
  • Establishes, maintains and fosters linkages to other City Divisions, agencies and intergovernmental partners to ensure effective coordination of transit expansion priorities.
  • Supports senior-level staff in implementing complex projects including in the negotiations of agreements, management of governance tables and reviewing/drafting reports to City Council.
  • Prepares reports, briefings, presentations and speaking material as directed.
  • Provides coordination support to the Program Director and Senior Project Managers on various initiatives including establishing working groups, setting agendas, preparing meeting materials, documenting meeting minutes, following up on action items.


Key Qualifications
  1. Post-secondary education in public policy, planning, economics, business administration, or a related field or the approved equivalent combination of education and/or related experience.
  2. Experience developing briefing notes, policy papers, reports, minutes and action logs for senior management.
  3. Experience coordinating, supporting and facilitating small- and large-scale projects including the definition of project purpose and objective, project activities, milestones and deliverables, monitoring and tracking progress, and communication to stakeholders.
  4. Experience coordinating multi-stakeholder initiatives and teams and to achieve successful project completion.
  5. Proficiency in a variety of software packages including Microsoft Word, Power Point, Excel, Project and Outlook, specifically the ability to manage and manipulate spreadsheets.
  6. Knowledge of municipal government processes and decision-making.
  7. Good negotiation and interpersonal skills, and the ability to maintain effective stakeholder relationships.
  8. Good verbal, written and oral communication skills with the demonstrated ability to write and present complex information to a variety of audiences.
  9. Good political acumen and understanding of public relations and building partnerships while working with sensitive information.
  10. Good attention to detail.
  11. Ability to work effectively as a member of a team, collaboratively with others in a multidisciplinary environment and to work independently as required, within tight deadlines.


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Size
10,001 employees
Industry
Education, Government & Non-Profit
* Ladders Estimates

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